Agenda, decisions and draft minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Richard Woods, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01327 322043

Items
No. Item

20.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

 

21.

Minutes pdf icon PDF 76 KB

To confirm the Minutes of the meeting of the Committee held on 17 July 2019.

Minutes:

The minutes of the meeting of the Committee held on 17 July 2019 were agreed as a correct record and signed by the Chairman.

 

22.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

The Chairman welcomed Martin Henry, Executive Director – Finance to his first meeting of the Committee.

 

23.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There were no items of urgent business.

 

24.

Monthly Performance, Risk and Finance Monitoring Report - July 2019 pdf icon PDF 86 KB

Report of the Head of Finance and Procurement

 

Purpose of report

 

This report summarises the Council’s Finance monitoring position as at the end of July 2019.

 

Recommendations

 

The meeting is recommended:

        

1.1           To note the contents of the report.

 

Additional documents:

Decision:

Resolved

 

(1)  That the contents of the report be noted.

 

Minutes:

The Committee considered a report from the Head of Finance and Procurement which summarised the Council’s Finance Monitoring position at the end of July 2019.

 

The Executive Director – Finance advised the Committee that an overspend of £159k was projected, however the Council was also reporting a Capital Programme underspend of £394k.

 

In response to Members’ questions regarding the £159k overspend, the Executive Director – Finance advised that whilst the overspend was lower than anticipated, there remained a £150k overspend in the Planning department due to agency staff costs and the under-recovery of planning income.

 

In response to Members’ comments that the monthly reports provided to the Committee were frequently out of date and suggestion that Officers consider moving to quarterly Finance Monitoring updates, the Executive Director – Finance agreed to review options for future financial reporting.

 

Resolved

 

(1)  That the contents of the report be noted.

 

25.

Medium Term Financial Strategy and Budget Process 2020/21 pdf icon PDF 116 KB

Report of the Executive Director – Finance

 

Purpose of report

 

The Medium Term Financial Strategy (MTFS) provides a starting point for the detailed budget process by setting out the strategic principles and assumptions that underpin those budgets. These will be considered by Cabinet on 14 October. This report sets out some background and the process for the development of the budgets for 2020/21.

 

Recommendations

 

The meeting is recommended:

        

1.1           To note the outline budget timetable set out in paragraph 3.5.

1.2           To note the budget assumptions and guidelines set out in Appendix 1.

 

Additional documents:

Decision:

Resolved

 

(1)  That the outline budget timetable be noted.

 

(2)  That the budget assumptions and guidelines be noted.

Minutes:

The Committee considered a report from the Executive Director – Finance which provided an update on the Medium Term Financial Strategy and set out the Budget process for 2020/21.

 

In introducing the report, the Executive Director – Finance advised that Officers had been working to develop and refine Continuation Budgets, Growth and Savings Proposals and Capital Bids as part of the annual budget-setting process.

 

In response to Members’ questions regarding the potential impact of Local Government Reform on future budgets, the Executive Director – Finance advised that the Council was confident of setting a balanced budget ahead of the transition to Unitary arrangements.

 

Resolved

 

(1)  That the outline budget timetable be noted.

 

(2)  That the budget assumptions and guidelines be noted.

26.

Review of Committee Work Plan pdf icon PDF 57 KB

To review and note the Committee Work Plan.

 

Decision:

Resolved

 

(1)  That the Committee Work Plan be noted.

Minutes:

The Committee considered its Work Plan.

 

Resolved

 

(1)  That the Committee Work Plan be noted.

27.

Exclusion of Press and Public

The following report contains exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 1 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

(1)      That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

28.

Former Co-op Site, Sponne Arcade, Richmond Road, Towcester

Exempt report of the Executive Director – Resources

 

Decision:

Resolved

 

(1)  That the acquisition of the former Co-op site, Sponne Arcade, Richmond Road, Towcester, NN13 6EX be supported.

 

(2)  That the delegation of authority to the Executive Director – Resources in consultation with the Portfolio Holder – Economy and Regeneration to finalise all negotiations and agreements necessary to acquire the former Co-op site be supported.

 


Minutes:

The Committee considered an exempt report from the Executive Director – Resources on the acquisition of the former Co-op site, Sponne Arcade, Richmond Road, Towcester.

 

Members of the Committee asked detailed questions on the exempt report, and answers were duly provided by Officers.

 

Resolved

 

(1)  That the acquisition of the former Co-op site, Sponne Arcade, Richmond Road, Towcester, NN13 6EX be supported.

 

(2)  That the delegation of authority to the Executive Director – Resources in consultation with the Portfolio Holder – Economy and Regeneration to finalise all negotiations and agreements necessary to acquire the former Co-op site be supported.