Agenda, decisions and draft minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01295 221534

Items
No. Item

25.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

26.

Minutes pdf icon PDF 66 KB

To confirm the Minutes of the meeting of the Committee held on 25 July 2019.

Minutes:

The minutes of the meeting of the Committee held on 25 July 2019 were agreed as a correct record and signed by the Chairman.

27.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

The Chairman welcomed Martin Henry, Executive Director: Finance (S151 Officer) on his return to South Northamptonshire Council and to his first meeting of the Committee.

 

28.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There was no urgent business.

29.

Internal Audit Update 2019/20 pdf icon PDF 72 KB

Report of the Head of Finance and Procurement

 

Purpose of report

 

To receive the CW Audit Service Update report for 2019/20.

 

Recommendations

            

1.1         The meeting is recommended to note the contents of the 2019/20 internal audit progress report from CW Audit Services.

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the 2019/20 internal audit progress report from CW Audit Services be noted.

 

Minutes:

The Head of Finance and Procurement submitted a report updating the Committee on the CW Audit Service for 2019/20.

 

In presenting the report the Audit Manager, CW Audit Services informed members that the move away from the joint management structure previously shared with Cherwell District Council had now had the opportunity to bed down and future reports and recommendations would relate to South Northamptonshire Council only

 

Resolved

 

(1)           That the contents of the 2019/20 internal audit progress report from CW Audit Services be noted.

 

30.

External Audit - Annual Audit Opinion 2018/19 pdf icon PDF 75 KB

Report of the Executive Director, Finance

 

Purpose of report

 

To receive a draft report setting out the External Audit Opinion for 2018/19.

 

Recommendations

 

The meeting is recommended:

 

1.1     To note the contents of the draft External Audit Opinion (ISA260) for 2018/19 from our External Auditors, Ernst & Young (EY).

 

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the draft External Audit Opinion (ISA260) for 2018/19 from our External Auditors, Ernst & Young (EY) be noted.

Minutes:

The Executive Director, Finance submitted a draft report setting out the External Audit Opinion for 2018/19.

 

In presenting the report the Associate Partner, Ernst Young highlighted a number of areas; including the audit differences and Outstanding matters, confirming to the Committee that the final report would be issued when the IAS 19 assurance had been received.

 

Questions regarding the Pension fund were raised by members and responded to by the Associate Partner, Ernst Young and the Executive Director, Finance.

 

 

Resolved

 

(1)          That the contents of the draft External Audit Opinion (ISA260) for 2018/19 from our External Auditors, Ernst & Young (EY) be noted.

31.

Draft Statement of Accounts, Annual Governance Statement 2018/19 and Letter of Representation pdf icon PDF 83 KB

Report of the Executive Director, Finance

 

Purpose of report

 

To receive a report is to ask members to consider the following:

 

         The Draft Statement of Accounts 2018/19.

         Annual Governance Statement 2018/19.

         Draft Letter of Representation 2018/19.

 

These are draft at this stage and the Committee is asked to delegate authority to the Chief Finance Officer, in consultation with the Chairman of the Committee for final approval.

 

Recommendations

 

The Committee is recommended:

    

1.1     To endorse the Annual Governance Statement 2018/19.

 

1.2     To delegate to the Chief Finance Officer, in consultation with the Chairman of Audit Committee authority to approve and sign, once finalised:

 

         The Statement of Accounts 2018/19

         The Letter of Representation 2018/19

Additional documents:

Decision:

Resolved

 

(1)         That, the Committee’s endorsement of the Annual Governance Statement 2018/19 be confirmed

 

(2)         That on submission of the Statement of Accounts 2018/19 and Letter of Representation 2018/19 an informal briefing be arranged between finance officers and the Committee followed by a formal meeting to give final sign off of the Accounts.

 

 

Minutes:

The Executive Director, Finance submitted a report asking members to consider the Draft Statement of Accounts 2018/19; Annual Governance Statement 2018/19; and Draft Letter of Representation 2018/19.

 

The Executive Director, Finance circulated a briefing note setting out the current status of the Council’s accounts for 2018-19 explaining to members that the accounts were not currently in a position to be signed off due to delays which were beyond the control of this Council’s officers or members The Committee agreed that an informal meeting be arranged upon submission of the final version followed by a formal meeting of the Committee to consider approval of the accounts when they are in a position to be considered

 

Resolved

 

(1)         That, the Committee’s endorsement of the Annual Governance Statement 2018/19 be confirmed

 

(2)         That on submission of the Statement of Accounts 2018/19 and Letter of Representation 2018/19 an informal briefing be arranged between finance officers and the Committee followed by a formal meeting to consider final approval of the accounts.

 

32.

Review of Committee Work Programme pdf icon PDF 47 KB

To review and note the Committee Work Programme.

Decision:

Resolved

 

(1)          That, subject to the inclusion of “Review of local authority financial reporting and external audit” to the November 2019 meeting, the Committee work plan be noted..

Minutes:

The Committee reviewed the Work Programme and noted that the deadline for views on the Review of local authority financial reporting and external audit, was 22 November 2019 and requested that this be added to the November Committee meeting.

 

Resolved

 

(1)          That, subject to the inclusion of “Review of local authority financial reporting and external audit” to the November 2019 meeting, the Committee work plan be noted..