Agenda, decisions and draft minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01295 221534

Items
No. Item

51.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

52.

Minutes pdf icon PDF 65 KB

To confirm as a correct record the Minutes of the meeting of Cabinet held on 13 January 2020.

Additional documents:

Minutes:

The Minutes of the meeting of Cabinet held on 13 January 2020 were agreed as a correct record and signed by the Chairman.

53.

Chairman's Announcements

To receive communications from the Chairman.

54.

Referrals from the Community Funding Panel Meeting of 6 January 2020 pdf icon PDF 83 KB

Report of Assistant Director: Wellbeing

 

Purpose of report

 

To take recommendations from the Council’s Community Funding Panel regarding applications of over £20,000 which cannot be granted under delegated authority.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To consider the recommendations from the Community Funding Panel  meeting of 6 January 2020. 

 

Additional documents:

Decision:

Resolved

 

(1)            That the recommendation of the Community Funding Panel to award £240,000 under the New Homes Bonus Local Community Grant funding stream to Towcestrians Sports Club for the Astro Hockey Pitch project be approved.

 

(2)            That the recommendation of the Community Funding Panel to award £94,306 under the New Homes Bonus Local Community Grant funding stream to Bugbroke Parish Council to improve and refurbish the Community Centre be approved.

Minutes:

The Assistant Director: Wellbeing submitted a report to take recommendations from the Council’s Community Funding Panel regarding applications of over £20,000 which could not be granted under delegated authority.

 

Resolved

 

(1)            That the recommendation of the Community Funding Panel to award £240,000 under the New Homes Bonus Local Community Grant funding stream to Towcestrians Sports Club for the Astro Hockey Pitch project be approved.

 

(2)            That the recommendation of the Community Funding Panel to award £94,306 under the New Homes Bonus Local Community Grant funding stream to Bugbroke Parish Council to improve and refurbish the Community Centre be approved.

 

Reasons

 

The Community Funding Panel reviewed at its meeting on 6 January 2020 and was satisfied that the applications from Towcestrians Sports Club and Bugbrooke Parish Council met the Council’s grant giving criteria and would benefit the district and its residents.

 

Alternative options

 

Option 1: Reject the recommendation of the Community Funding Panel. It is not recommended that this option be pursued as applications that are recommended by the Community Funding Panel will be in line with Council policy.

55.

Community Funding Policy pdf icon PDF 84 KB

Report of Assistant Director: Wellbeing

 

Purpose of report

 

To consider and gain approval for the new Community Funding Policy.

 

Recommendations

 

Cabinet is requested to recommend: 

 

1.1           To adopt the new Community Funding Policy (Appendix A).

 

1.2           To adopt the new Terms of Reference for the Community Funding Panel (Appendix B).

 

1.3           To delegate authority to the Assistant Director: Wellbeing in consultation with the Portfolio Holder for Finance, Performance and Governance and Portfolio Holder for Wellbeing to update the policy if required and produce working procedures.

 

          Cabinet is requested to recommend to Council: 

 

1.4           To change the delegated authority given to officers in relation to community funding to that outlined in the new Community Funding Policy.

 

Additional documents:

Decision:

Resolved

 

(1)            That the new Community Funding Policy (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)            That the new Terms of Reference for the Community Funding Panel (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)            That authority be delegated to the Assistant Director: Wellbeing in consultation with the Portfolio Holder for Finance, Performance and Governance and Portfolio Holder for Wellbeing to update the policy if required and produce working procedures.

 

(4)            That Full Council be recommended to change the delegated authority given to officers in relation to community funding to that outlined in the new Community Funding Policy (annex to the Minutes as set out in the Minute Book).

Minutes:

The Assistant Director: Wellbeing submitted a report to consider and gain approval for the new Community Funding Policy.

 

In response to Members’ comments, the Healthy Communities Manager explained that guidance and information on the new policy would be available on the website and workshops for parishes and voluntary organisations would be held ahead of the new policy taking effect on 1 April 2020.

 

In considering the report, Members commented on the proposed Community Funding Procedures and the need for clarity regarding the claiming of funds awarded in the financial 2019/20 and 2020/21 to ensure that all recipients would be able to receive any funding awarded.

 

Cabinet thanked the Healthy Communities Team for their hard work developing the revised Community Funding Policy.

 

Resolved

 

(1)            That the new Community Funding Policy (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)            That the new Terms of Reference for the Community Funding Panel (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)            That authority be delegated to the Assistant Director: Wellbeing in consultation with the Portfolio Holder for Finance, Performance and Governance and Portfolio Holder for Wellbeing to update the policy if required and produce working procedures.

 

(4)            That Full Council be recommended to change the delegated authority given to officers in relation to community funding to that outlined in the new Community Funding Policy (annex to the Minutes as set out in the Minute Book).

 

Reasons

 

The adoption of the new policy will: improve the applicant’s journey from pre-application through to grant award and monitoring and evaluation; Provide the Community Funding Panel members with improved and fit for purpose methodology to assess and award applications based on need and value to the local community; Provide the council with a robust and equitable process for awarding       community funding; Align community funding applications/awards with the council’s strategic plans including SNC Sport and Leisure Strategy and SNC Housing Strategy; and, Enable SNC to leave a demonstratable legacy of community impact prior to the formation of the West Northamptonshire Unitary Authority.  

 

Alternative options

 

Option 1: To not adopt the new Community Funding Policy and continue to use existing policy.  However, this would not:

·       enable improvements to the application and assessment process

·       link community investment to strategic priorities identified in adopted council strategies and plans

·       facilitate the adoption of a robust process for awarding community funding that is aligned to other community investment such as spending S106 monies and Community Infrastructure Levy monies.

 

 

56.

Corporate Plan 2020-21, Draft Budget and Medium Term Financial Position pdf icon PDF 325 KB

Report of Executive Director – Finance (S151 Officer)

 

Purpose of report

 

The Corporate Plan, draft budget and Summary Medium Term Financial Position are presented as an integrated report. This demonstrates the Council’s strategic approach to aligning its resource to the delivery of the Council’s Priorities.

 

This report provides members with an update on the Corporate Plan 2020-21, the Draft Budget for 2020-21 and the Council’s Summary Medium Term Financial Position.    

   

Recommendations

 

The meeting is recommended:

 

1.1.    To consider and approve the Corporate Plan set out in Appendix 1 and recommend to Council for approval.

 

1.2.         To note the Risk Register contained at Appendix 2.

 

1.3.         To consider and recommend to Council an increase in the level of Council Tax for South Northamptonshire Council of £5.00, or 2.6%, for a Band D property in the District for this Council’s services increasing the Band D Council tax to £196.33.

 

1.4.         To consider the comments from the Scrutiny Committee when it considered the investment growth items at its meeting held on 15 January 2020 as detailed in paragraphs 6.8 to 6.11.

 

1.5.         To consider and approve the Draft Budget for 2020-21 as set out in Appendix 3 and recommend to Council for approval.

 

1.6.         To consider the Medium Term Financial Position as set out in Appendix 4 and recommend to Council for approval.

 

1.7.         To consider the Capital Programme as set out in Appendix 5 and recommend to Council for approval.

 

1.8.         To delegate authority to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to amend the Capital Programme to reflect any changes in external funding such as Heritage Lottery Funding, Better Care Funding and so on, so that the capital expenditure budgets are matched to the external income received.

 

1.9.         To consider and recommend to Council to approve a minimum level of General Fund reserves of £1.0m.

 

1.10.     To consider and recommend to Council that authority be delegated to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to:

·        Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·        Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

 

1.11.     To consider the changes to the Fees and Charges as specifically set out in paragraphs 6.34-6.38 and approve the Fees and Charges schedule in Appendices 6a- 6h and to delegate authority to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to finalise the Fees and Charges Schedule if further adjustments are required prior to submission to Council.

 

1.12.     To note the Forecast Reserves Statement included as Appendix 7.

 

1.13.     To consider the Capital Strategy as set out in Appendix 8.

 

1.14.     To consider the Treasury Management Strategy as set out in Appendix 9.

 

1.15.     To consider the Investment Strategy as set out in Appendix 10.

 

1.16.     To consider and approve that authority  ...  view the full agenda text for item 56.

Additional documents:

Decision:

Resolved

 

(1)            That, having given due consideration, the Corporate Plan be recommended to Council for approval.

 

(2)            That the Risk Register be noted.

 

(3)            That, having given due consideration, Council be recommended to approve an increase in the level of Council Tax for South Northamptonshire Council of £5.00, or 2.6%, for a Band D property in the District for this Council’s services increasing the Band D Council tax to £196.33.

 

(4)            That the comments from the Scrutiny Committee when it considered the investment growth items at its meeting held on 15 January 2020 be noted.

 

(5)            That, having given due consideration, the Draft Budget for 2020-21 be endorsed and recommended to Council for approval.

 

(6)            That, having given due consideration, the Medium Term Financial Position be recommended to Council for approval.

 

(7)            That, having given due consideration, the Capital Programme be recommended to Council for approval.

 

(8)            That authority be delegated to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to amend the Capital Programme to reflect any changes in external funding such as Heritage Lottery Funding, Better Care Funding and so on, so that the capital expenditure budgets are matched to the external income received.

 

(9)            That, having given due consideration, Council be recommended to approve a minimum level of General Fund reserves of £1.0m.

 

(10)        That, having given due consideration, Council be recommended to delegate authority to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to:

·        Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·        Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

 

(11)        That, having given due consideration to the changes to the Fees and Charges, the Fees and Charges schedule be endorsed and authority delegated to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to finalise the Fees and Charges Schedule if further adjustments are required prior to submission to Council, which is recommended to approve the Fees and Charges.

 

(12)        That the Forecast Reserves Statement be noted.

 

(13)        That, having given due consideration, the Capital Strategy be noted.

 

(14)        That, having given due consideration, the Treasury Management Strategy be noted.

 

(15)        That, having given due consideration, the Investment Strategy, be noted.

 

(16)        That, having given due consideration, authority be delegated to the Executive Director - Finance to make any technical changes necessary to the papers for the Council meeting of 26February 2020.

 

(17)        That the contents of the Section 25 Report from the Executive Director - Finance in relation to the robustness of estimates and adequacy of reserves be noted.

 

(18)        That, having given due consideration, Council be recommended to  approve the Statement of Pay Policy for 2020-21 as required by the Localism Act.

 

(19)        That the equality impact assessment for 2020-21 be noted.

 

(20)        That authority be delegated to  ...  view the full decision text for item 56.

Minutes:

The Executive Director – Finance (S151 Officer) submitted a report which provided Members with an update on the Corporate Plan 2020-21, the Draft Budget for 2020-21 and the Council’s Summary Medium Term Financial Position.    

 

The Corporate Plan, draft budget and Summary Medium Term Financial Position were presented as an integrated report. This demonstrated the Council’s strategic approach to aligning its resource to the delivery of the Council’s Priorities.

 

In introducing the report, the Portfolio Holder for Finance, Performance and Governance thanked the Executive Director – Finance and the Finance Team for their hard work towards the Budget and Medium Term Financial plan.

 

The Chairman extended Cabinet’s thanks to the Portfolio Holder for Finance, Performance and Governance for his hard work supporting the budget setting process. Cabinet also thanked the Budget and Financial Strategy Committee for their contribution to the process.

 

Resolved

 

(1)            That, having given due consideration, the Corporate Plan be recommended to Council for approval.

 

(2)            That the Risk Register be noted.

 

(3)            That, having given due consideration, Council be recommended to approve an increase in the level of Council Tax for South Northamptonshire Council of £5.00, or 2.6%, for a Band D property in the District for this Council’s services increasing the Band D Council tax to £196.33.

 

(4)            That the comments from the Scrutiny Committee when it considered the investment growth items at its meeting held on 15 January 2020 be noted.

 

(5)            That, having given due consideration, the Draft Budget for 2020-21 be endorsed and recommended to Council for approval.

 

(6)            That, having given due consideration, the Medium Term Financial Position be recommended to Council for approval.

 

(7)            That, having given due consideration, the Capital Programme be recommended to Council for approval.

 

(8)            That authority be delegated to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to amend the Capital Programme to reflect any changes in external funding such as Heritage Lottery Funding, Better Care Funding and so on, so that the capital expenditure budgets are matched to the external income received.

 

(9)            That, having given due consideration, Council be recommended to approve a minimum level of General Fund reserves of £1.0m.

 

(10)        That, having given due consideration, Council be recommended to delegate authority to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to:

·        Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·        Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

 

(11)        That, having given due consideration to the changes to the Fees and Charges, the Fees and Charges schedule be endorsed and authority delegated to the Executive Director – Finance in consultation with the Portfolio Holder for Finance, Performance and Governance to finalise the Fees and Charges Schedule if further adjustments are required prior to submission to Council, which is recommended to approve the Fees and Charges.

 

(12)        That  ...  view the full minutes text for item 56.

57.

Local Discretionary Business Rate Relief Scheme for 2020-2021 pdf icon PDF 78 KB

Report of Executive Director Finance

 

Purpose of report

 

For members to consider the proposed Local Discretionary Relief Policy and to seek approval of the Discretionary Business Rate Relief Scheme for 2020-2021.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of the report.

 

1.2    To recommend that Full Council approve the adoption of the Local Discretionary Business Rate Relief Scheme for 2020-2021.

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of the Local Discretionary Business Rate Relief Scheme for 2020-2021.

 

Minutes:

The Executive Director Finance submitted a report for Members to consider the proposed Local Discretionary Relief Policy and to seek approval of the Discretionary Business Rate Relief Scheme for 2020-2021.

 

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of the Local Discretionary Business Rate Relief Scheme for 2020-2021.

 

Reasons

 

Members of Budget and Financial Strategy Committeehave considered this report and have recommended to Cabinet to recommend to Full Council the adoption of the Local Discretionary Business Rates Relief Scheme 2020-2021.

 

Alternative options

 

Option 1:  Members could choose not to approve the scheme but in view of the fact that expenditure will be reimbursed the Government expects billing authorities to grant relief to all qualifying ratepayers

 

 

58.

Business Rates Retail Relief Policy pdf icon PDF 97 KB

Report of Executive Director Finance

 

Purpose of report

 

To provide members with an update on the retail relief scheme and the forthcoming changes to the scheme as announced in the recent Queen’s Speech on 19 December 2019, and to seek approval to recommend to Council  Business Rates Retail Relief Policy for 2020 -21

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the contents of this report.

 

1.2     To consider and recommend to Council the proposed  Business Rates Retail Relief Policy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of the proposed  Business Rates Retail Relief Policy.

 

Minutes:

The Executive Director Finance submitted a report to provide members with an update on the retail relief scheme and the forthcoming changes to the scheme as announced in the recent Queen’s Speech on 19 December 2019, and to seek approval to recommend to Council  Business Rates Retail Relief Policy for 2020 -21.

 

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of the proposed  Business Rates Retail Relief Policy.

 

Reasons

 

The business rates retail relief policy for the Council will award relief to occupied retail properties with a rateable value of less than £51,000 in  2019/20 and 2020/21. The value of relief applied from April 2020 will be fifty per cent  and must be applied after mandatory reliefs. Central government will fully reimburse local authorities for the local share of the discretionary relief (using a grant under section 31 of the Local Government Act 2003). The Government expects local government to apply and grant the 50% relief to qualifying ratepayers from the start of the 2020/21 billing cycle.

 

Alternative options

 

Option 1: Members could agree not to determine a Business Rates Retail Relief Policy, but this would mean the Council is not complying with Central Government guidance and would be to the detriment of ratepayers in the district.

 

59.

Business Rates Retail Pub Relief Policy pdf icon PDF 87 KB

Report of Executive Director Finance

 

Purpose of report

 

To provide members of Cabinet with an update on the forthcoming changes for Business Rates Relief  and seek approval for the proposed Pub Relief Scheme.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the contents of this report.

 

1.2     To recommend to Council the adoption of proposed Business Rates Pub Relief Policy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of proposed Business Rates Pub Relief Policy.

 

Minutes:

The Executive Director Finance submitted a report to provide members of Cabinet with an update on the forthcoming changes for Business Rates Relief  and sought approval for the proposed Pub Relief Scheme.

 

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That Full Council be recommended to approve the adoption of proposed Business Rates Pub Relief Policy.

 

Reasons

 

In a Written Ministerial Statement on 27 January 2020, the Financial Secretary to the Treasury announced a £1,000 business rate discount for public houses with a rateable value of less than £100,000 for one year from 1 April 2020.

 

The Government expects local authorities to ensure these changes applied for the start of 2020/21, and to ensure eligible business receive the increased support in their rates bills at the start of the financial year. The pub relief awarded by the Council will be fully reimbursed if paid in accordance with Government guidance.

 

The policy proposed fully reflects the guidance to award relief to occupied eligible properties.

 

Alternative options

 

Option 1: Members could agree not to determine a Business Rates Pub Relief Policy, but this would mean the Council is not complying with Central Government guidance and would be to the detriment of ratepayers in the district.

 

60.

Quarterly Performance, Risk and Finance Monitoring Report - December 2019 pdf icon PDF 1 MB

Report of Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of December.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)            That the quarterly Performance, Risk and Finance Monitoring Report be noted.

Minutes:

The Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer submitted a report which summarise the Council’s Performance, Risk and Finance monitoring position as at the end of December.

 

Resolved

 

(1)            That the quarterly Performance, Risk and Finance Monitoring Report be noted.

 

Reasons

 

The Council is committed to performance, risk and budget management and reviews progress against its corporate priorities presenting quarterly to Cabinet. This report provides an update on progress made so far in 2019-20 to deliver the Council’s priorities through reporting on performance, the Leadership Risk Register and providing an update on the financial position.

 

Alternative options

 

Option 1: This report illustrates the Council’s performance against the 2019-20 business plan. As this is a monitoring report, no further options have been considered. However, members may wish to request that officers provide additional information.

61.

Urgent Business (previously agreed with the Chairman)

To consider any items of urgent business.

Minutes:

There were no items of urgent business.