Agenda and decisions

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

3.

Minutes pdf icon PDF 196 KB

To confirm as a correct record the Minutes of the meeting of Cabinet held on 10 December 2018.

4.

Chairman's Announcements

To receive communications from the Chairman.

5.

Referrals from the Community Funding Panel Meeting held on 7 January 2019 pdf icon PDF 123 KB

Report of Executive Director: Operations

 

Purpose of report

 

To take recommendations from the Council’s Community Funding Panel regarding applications of over £20,000 which cannot be granted under delegated authority.

 

Recommendations

            

The meeting is recommended:

 

 1.1         To agree any recommendations from the Community Funding Panel after its meeting on 7 January 2019. 

 

Additional documents:

Decision:

Resolved

 

(1)          That the recommendation of the Community Funding Panel to award  Marston St Lawrence Village Hall £32,914 from the Community Development Capital Fund be agreed.

 

(2)          That the recommendation of the Community Funding Panel to award Shutlanger Parish Council £18,232 under the Community Development Capital Fund and £6,714 under the New Homes Bonus Local Community Fund be agreed.

 

(3)          That the recommendation of the Community Funding Panel to award CANOSN £61,898 under the New Homes Bonus Voluntary Sector Fund be agreed.

 

(4)          That the recommendation of the Community Funding Panel to award Silverstone Parish Council £29,740 from the New Homes Bonus Local Community Fund be agreed.

 

(5)          That the recommendation of the Community Funding Panel to award Litchborough Village Hall Committee £22,500 from the New Homes Bonus Local Community Fund.

 

(6)          That the recommendation of the Community Funding Panel to award Friends of Heseltine Gallery £28,870 from the New Homes Bonus Local Community Fund be agreed.

 

(7)          That the recommendation of the Community Funding Panel to award Hartwell Parish Council £53,995 from the New Homes Bonus Local Community Fund be agreed.

6.

Collaboration Agreement pdf icon PDF 403 KB

Report of Executive Director: Resources (Monitoring Officer)

 

Purpose of report

 

To recommend to Full Council that it agrees to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils.

 

Recommendations

             

The meeting is recommended:

 

 1.1        To recommend to Full Council that it agrees to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils, and to delegate to the Monitoring Officer, in consultation with the Leader of the Council, authority to finalise and enter into the Agreement based on the provisions provided by the Local Government Act 1972, the Local Government Act 2000, the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 and the Localism Act 2011.

 

Decision:

Resolved

 

(1)          That Full Council be recommended to agree to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils, and to delegate to the Monitoring Officer, in consultation with the Leader of the Council, authority to finalise and enter into the Agreement based on the provisions provided by the Local Government Act 1972, the Local Government Act 2000, the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 and the Localism Act 2011.

7.

Local Discretionary Business Rate Relief Scheme for 2019-20 pdf icon PDF 128 KB

Report of Assistant Director: Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

For members to consider the proposed Local Discretionary Relief Policy for 2019-2020.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of the report.

 

1.2     To approve the adoption of the local Discretionary Business Rate Relief Scheme for 2019-20 (Appendix A).

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That subject to a review of the £50.00 cap to be introduced so that the relief awarded is for eligible properties where the amount of relief is £50.00 or more, the adoption of the local Discretionary Business Rate Relief Scheme for 2019-20 be recommended to Full Council.

 

8.

Business Rates Relief Policy pdf icon PDF 149 KB

Report of Assistant Director: Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

To provide members with an update on the retail relief scheme announced in the Budget and to seek approval to recommend a Business Rates Retail Relief Policy for 2019-2020 to Council.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of this report.

 

1.2      To recommend that Full Council approve the proposed Business Rates Retail Relief Policy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That Full Council be recommended to approve the proposed Business Rates Retail Relief Policy.

9.

Council Tax Base 2019-2020 pdf icon PDF 129 KB

Report of Assistant Director: Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

To provide Cabinet with an estimate of the Council Tax Base for 2019-2020 and seek approval for the final determination of the Council Tax Base to be delegated to the Section 151 Officer in consultation with the Portfolio Holder for Finance and Governance.

 

Recommendations

            

The meeting is recommended:

 

1.1       That the report of the Section 151 Officer for the calculation of the Council’s Tax Base for 2019-2020 be considered and:

 

(a)       That pursuant to the Section 151 Officer’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by South Northamptonshire Council as its Council Tax Base for the year 2019-2020 shall be 36,067.1.  This will be subject to final confirmation by the Section 151 Officer in consultation with the Portfolio Holder for Finance and Governance.

                      

            (b)       That as for the parishes which form part of its area shown in Appendix 2, the amount calculated as the Council Tax Base for the year 2019-2020 in respect of special items shall be as indicated in the column titled Tax Base 2019-2020.

 

            (c)        That as for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2019-2020 for the purposes of levies on the Northamptonshire County Council by River Authorities, shall be:

Thames Flood Defence Area

    5,626.1

Anglian (Great Ouse) Flood Defence Area

  20,645.8

Anglian (Welland and Nene) Flood Defence Area

    9,795.2

  36,067.1

 

 

1.2       To delegate final approval of the Council Tax Base for 2019-2020 to the Section  151 Officer in consultation with the Portfolio Holder for Finance and Governance.

 

Additional documents:

Decision:

Resolved

 

(1)            That having given due consideration to the report of the Section 151 Officer for the calculation of the Council’s Tax Base for 2019-2020, the following be agreed:

 

(a)      That pursuant to the Section 151 Officer’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by South Northamptonshire Council as its Council Tax Base for the year 2019-2020 shall be 36,067.1.  This will be subject to final confirmation by the Section 151 Officer in consultation with the Portfolio Holder for Finance and Governance.

                      

          (b)      That as for the parishes which form part of its area (shown in the annex to the Minutes as set out in the Minute Book), the amount calculated as the Council Tax Base for the year 2019-2020 in respect of special items shall be as indicated in the column titled Tax Base 2019-2020.

 

          (c)      That as for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2019-2020 for the purposes of levies on the Northamptonshire County Council by River Authorities, shall be:

 

Thames Flood Defence Area

    5,626.1

Anglian (Great Ouse) Flood Defence Area

  20,645.8

Anglian (Welland and Nene) Flood Defence Area

    9,795.2

  36,067.1

 

(2)            That final approval of the Council Tax Base for 2019-2020 be delegated to the Section 151 Officer in consultation with the Portfolio Holder for Finance and Governance.

 

10.

CSN Resources and Associates Member Shareholder Arrangements pdf icon PDF 280 KB

Report of Executive Director: Resources (Monitoring Officer)

 

Purpose of report

 

From 16 January 2019, to reassign the shareholder function for CSN in light of the end of the S113 Agreement with Cherwell District Council (CDC) and delegate day to day shareholder functions.

 

To note the work undertaken to ensure good company governance.

 

Recommendations

 

The meeting is recommended:

 

1.1         To assign responsibility for the shareholder function for CSN to three councillors drawn from the Cabinet.

 

1.2         To appoint three members of Cabinet as lead councillors.

 

1.3         To delegate day to day shareholder functions to the Executive Director: Resources, as shareholder representative.

 

1.4         To note the work undertaken to ensure good company governance.

 

Decision:

Resolved

 

(1)            That responsibility for the shareholder function for CSN be appointed to three councillors drawn from the Cabinet.

 

(2)            That Councillors McCord, Cooper and Rawlinson be appointed as lead councillors.

 

(3)            That day to day shareholder functions be delegated to the Executive Director: Resources, as shareholder representative.

 

(4)            That the work undertaken to ensure good company governance be noted.

11.

Monthly Performance, Finance and Risk Monitoring Report - November 2018 pdf icon PDF 1 MB

Report of Assistant Director: Customers and Corporate Services and Assistant Director: Finance, Procurement and Property

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

 1.1         To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

12.

Draft Business Plan 2019/20 and Summary Medium Term Financial Strategy 2019/20 - 2023/24 pdf icon PDF 610 KB

Report of Assistant Director Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

The Business Plan and Medium Term Financial Strategy are presented as an integrated report. This demonstrates the Council’s strategic approach to aligning its resources to the delivery of Council’s priorities.

 

This report provides members with an update on the Business Plan 2019/20 and the Council’s Summary Medium Term Financial Strategy (MTFS) for 2019/20 to 2023/24 prior to the final MTFS being presented during February 2019.    

 

Recommendations

 

The meeting is recommended:

 

1.1.       To note the contents of this report.

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

13.

Urgent Business (previously agreed with the Chairman)

To consider any items of urgent business.