Agenda, decisions and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Emma Faulkner/Richard Woods, Democratic and Elections  Email: emma.faulkner@cherwellandsouthnorthants.gov.uk, 01327 322043/ Email: richard.woods@cherwellandsouthnorthants.gov.uk, 01295 221550

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

7. 2018/19 Financial Position.

Councillor Caryl Billingham MBE, Non Statutory Disclosable Interest, as a South Northamptonshire Council appointed Non-Exeutive Director of CSN Resources in relation to any discussions regarding CSN Resources.

 

3.

Appointment of Vice-Chairman of the Committee for the Municipal Year 2019/20

Decision:

Resolved

 

(1)          That Councillor Caryl Billingham MBE be appointed Vice-Chairman of the Budget and Financial Strategy Committee for the municipal year 2019/2020.

Minutes:

Resolved

 

(1)          That Councillor Caryl Billingham MBE be appointed Vice-Chairman of the Budget and Financial Strategy Committee for the municipal year 2019/2020.

4.

Minutes pdf icon PDF 60 KB

To confirm the Minutes of the meetings of the Committee held on 6 March and 15 May 2019.

 

Additional documents:

Minutes:

The Minutes of the Meetings of the Committee held on 6 March 2019 and 15 May 2019 were agreed as correct records and signed by the Chairman.

5.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There was no urgent business.

6.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements.

7.

2018/19 Financial Position pdf icon PDF 60 KB

Report of the Assistant Director – Finance, Procurement & Property

 

Please note, that the appendix to this report will be to follow.

 

Purpose of report

 

This report sets out the final year-end financial position for the Council.

 

Recommendations

            

1.1         To note the position.

1.2         Approve the use of reserves.

1.3         Approve the capital programme re-profiled expenditure into 2019/20.

 

Additional documents:

Decision:

Resolved

 

(1)          That the 2018/2019 financial position be noted.

 

(2)          That the use of reserves to support the financial position be approved.

 

(3)          That the capital programme re-profiled expenditure into 2019/20 be approved.

 

Minutes:

The Assistant Director – Finance, Procurement and Property submitted a report that set out the final year-end financial position for the Council.

 

In introducing the report, the Assistant Director – Finance, Procurement and Property explained that this report had been published for the Committee at the same time as it had for Cabinet and this approach would continue throughout the year.

 

The Assistant Director – Finance, Procurement and Property advised the Committee that the Council was forecasting some variance with its overall expectations, however the forecast overspends did not significantly impact upon the overall profile of spend for the Council.

 

In response to Members’ questions regarding the overspend in Finance and Procurement, the Assistant Director – Finance, Procurement and Property explained that this had arisen from interim staff costs required to support the Council in meeting financial reporting deadlines and implementing financial management improvements. Going forward the cost of interim staff would be recorded in a separate section on the monthly monitoring report.

 

In response to Members’ questions regarding the cost of the separation from Cherwell District Council, the Assistant Director – Finance, Procurement and Property confirmed that costs were within existing budgets.   

 

Resolved

 

(1)            That the 2018/2019 financial position be noted.

 

(2)            That the use of reserves to support the financial position be approved.

 

(3)            That the capital programme re-profiled expenditure into 2019/20 be approved.

 

8.

2019/20 Work Programme pdf icon PDF 91 KB

Report of the Assistant Director – Finance, Procurement & Property

 

Purpose of report

 

This report sets out the draft work programme for 2019/20.

 

Recommendations

            

1.1         To review the work programme contained within this report.

1.2         Approve the work programme for 2019/20.

 

Decision:

Resolved

 

(1)          That having reviewed the Work Programme for 2019/20, it be approved.

Minutes:

The Committee considered the work programme for 2019/20.

 

Resolved

 

(1)            That having reviewed the Work Programme for 2019/20, it be approved.

9.

Exclusion of Press and Public

The following report contains exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

1 - Information relating to any individual.

 

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 1 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 1 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

10.

Summary of Debt Write Offs

Exempt report of the Assistant Director – Finance, Procurement and Property.

 

Decision:

Resolved

 

(1)          That the report be noted.

Minutes:

The Assistant Director Finance, Procurement and Property submitted an exempt report to provide members with a summary of the write-offs that have been agreed during the financial year 2018-2019 for Council Tax, Business Rates and Overpaid Housing Benefit.

 

The Committee requested that this report be submitted to the Committee every six months going forward.

 

Resolved

 

(1)            That the report be noted.

11.

Assistant Director: Finance, Property and Procurement & Section 151 Officer

Minutes:

The Chairman paid tribute to the Assistant Director: Finance, Property and Procurement & Section 151 Officer, Kelly Watson, who would be leaving South Northamptonshire Council at the end of June to take up a new post with a company in London.

 

On behalf of the Committee and the Council, the Chairman thanked Kelly for her hard work during her time at SNC during which she had overseen a tremendous improvement in the council’s financial management.

 

The Chairman wished Kelly all the best in her new role.