Agenda, decisions and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Emma Faulkner / Lesley Farrell, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk/01295 221534

Items
No. Item

34.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

35.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

The Chairman referred to the recent visit to the recycling plant in Leicestershire. The Chairman thanked officers for arranging the visit, which had been very informative and commented it was disappointing only a few members had been able to attend.

 

The Chairman referred to the Silverstone Heritage Experience Preview Visit, which had taken place on 22 October. The Chairman asked officers to liaise with the Leader, who had arranged the visit, it had been suggested that a letter of thanks be sent to Silverstone Heritage for allowing Members to attend prior to its official opening.

 

36.

Minutes pdf icon PDF 69 KB

To confirm the Minutes of the meeting of the Committee held on 9 October 2019.

 

Minutes:

The Minutes of the meeting of the Committee held on 9 October 2019 were confirmed as a correct record and signed by the Chairman.

37.

Local Planning Action and Housing Land Supply

The Assistant Director Planning and Economy will give a presentation on Local Planning Action  and Housing Land Supply.

Decision:

Resolved

 

(1)      That the Local Planning Action and Housing Land Supply presentation be noted.

Minutes:

          The Assistant Director Planning Policy and Development gave a presentation on the Local Planning Action and Housing Land Supply.

 

The first part of the presentation focussed on work done by the Joint Planning Unit for West Northamptonshire covering the areas within South Northamptonshire Council, Daventry District Council and Northampton Borough Council.  The partner Councils had established a Joint Planning and Infrastructure Board (JPIB) to oversee the preparation of a new Strategic Plan for the West Northamptonshire area. The Joint Planning Unit supports the work of the JPIB.

 

A paper had been published alongside a ‘call for sites’ with a total of 1,400 comments received.   A thorough assessment of sites needed to be carried out after an assessment methodology had been agreed by the partners and tested by an independent panel of developers and other stakeholders.  It was the intention to ask the JPIB to endorse the methodology for a targeted technical consultation prior to undertaking a draft appraisal of the sites.

 

The second part of the presentation covered the Local Plan Part 2 for South Northamptonshire Council.  A schedule of modifications had been agreed with the Inspector during the course of the Hearings which were held during the summer.

 

In response to Members comments regarding the 5 year land supply, the Assistant Director Planning and Economy explained that the historic over delivery of housing, over and above the annual target, had previously been taken into account when calculating the 5 year land supply but the appeal had questioned its inclusion in supply calculations. The Assistant Director Planning and Economy explained to the Committee that a 5 year land supply could still be demonstrated regardless of whether the historic over-delivery was included in the calculations or not. 

 

Resolved

 

(1)      That the Local Planning Action and Housing Land Supply presentation be noted.

38.

Climate Change Working Group Update

The Assistant Director Environment and Regulatory Services will give a briefing on the progress made by the Climate Change Working Group.

Decision:

Resolved

 

(1)      That the presentation be noted and recommendations endorsed.  

Minutes:

The Assistant Director Environment and Regulatory Services gave a presentation that updated the committee on the work of the Climate Change working group.

 

The Committee was advised that emissions in the district were very high, mainly due to the district being a commuter area with traffic on the M1 being a major source of carbon emissions. Solutions were not straight forward.  The main objective was for South Northamptonshire Council to influence others as the council’s own emissions were relatively low.

 

The Assistant Director Environment and Regulatory Services explained that a report would be submitted to the 18 December Full Council meeting setting out the work undertaken to date and next step.  The Climate Change working group had agreed the following draft recommendations for Council:

 

·       To note the findings of the South Northamptonshire District Carbon Footprint report.

·       To note the potential areas for action.

·       To request that the Scrutiny Working Party submit a further report with recommended actions following further evaluation and costing.

·       To instruct officers to carry out further liaison with our unitary partner authorities to prepare the proposed new councils to take carbon reduction actions.

·       To request that all Members attend the scheduled All Member Seminar on 21 January 2020 for a briefing and discussion on Climate Change.

 

Resolved

 

(1)      That the presentation be noted, and the recommendations endorsed. 

39.

Quarterly Performance, Risk and Finance Report - September 2019 pdf icon PDF 2 MB

Report of Assistant Director: Performance and Transformation and Assistant Director: Finance and Governance

 

Purpose of report

 

This report summarises the Council’s Performance monitoring position as at the end of the reporting month.

 

Recommendations

            

The meeting is recommended:

 

1.1     To note the monthly Performance Monitoring Report.

 

1.2     To note that the Performance, Risk and Finance Monitoring Report is considered by Cabinet on a quarterly basis.

 

1.3     To review and comment on the performance update for September (Appendix 2)

 

 

 

Additional documents:

Decision:

Resolved

 

(1)      That the Monthly Performance, Risk and Finance Monitoring report be noted.

 

(2)      That it be noted that the Performance, Risk and Finance Monitoring report is considered monthly by Cabinet.

 

(3)      That future reports will be more up-to-date and the risk register easier to read.

 

 

 

Minutes:

The Assistant Director, Customer and Corporate Services and the Assistant Director Finance and Governance submitted a report which summarised the Council’s Performance monitoring position as at the end of the reporting month.

 

The Assistant Director, Customer and Corporate Services acknowledged that this was not the most up-to-date report and would ensure that the most recent report be brought before Committee in future.  He also acknowledged that items on the Risk Register were difficult to read and would make improvements, so they were easier to read in future reports.

 

Members were concerned that the target for affordable housing would not be met and asked officers review the planning percentage for affordable housing on new developments.

 

Resolved

 

(1)      That the Monthly Performance, Risk and Finance Monitoring report be noted.

 

(2)      That it be noted that the Performance, Risk and Finance Monitoring report was considered monthly by Cabinet.

 

(3)      That it be noted that future reports would be more up-to-date and the risk register easier to read.

 

 

40.

Customer Service Improvement project - progress report pdf icon PDF 130 KB

The Assistant Director Customers and Corporate Services to give an update to Members on the progress of the Customer Service Improvement project since the briefing at Scrutiny Committee on 4 April 2019.

 

Briefing note and appendix attached for information.

Additional documents:

Decision:

Resolved

 

(1)      That the Customer Service Improvement project briefing note and presentation be noted.

Minutes:

The Assistant Director Customers and Corporate Services submitted a briefing note which provided an update on progress of the Customer Service Improvement project since the briefing at Scrutiny Committee on 4 April 2019.

 

The Committee was advised that performance had continued to fall short of expectations, however, it was believed it would be improved once the separation of the joint service with Cherwell District Council was complete, which it was anticipated would be from 1 April 2020. The lead in time for separation was partly due to the need to recruit new staff who would have to go through a lengthy training process.  A further action plan for 2020-2021 for the standalone team had been developed to ensure ongoing improvement.

 

Resolved

 

(1)      That the Customer Service Improvement project briefing note, and presentation be noted.

41.

Review of Committee Work Plan pdf icon PDF 68 KB

Democratic and Elections Officers will give an update on progress regarding subjects raised at previous Committee meetings (appendix 1, attached).

 

The Committee to consider the work programme (appendix 2, attached).

Additional documents:

Decision:

Resolved

 

(1)      That subject to106 agreements and the Co-op project being added to the list of topics, the list of topics and the work programme be noted.

 

 

Minutes:

The Democratic and Elections Officer gave an update on the status of topics suggested for scrutiny, and the indicative Committee work programme.

 

The Chairman requested that Section 106 agreements be added to the work programme for consideration at the January 2020 meeting so that the topic could be scoped.

 

It was also requested that the Co-op project be added to the list of Topics for potential scrutiny.

 

Resolved

 

(1)      That subject to106 agreements and the Co-op project being added to the list of topics, the list of topics and the work programme be noted.

 

 

42.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.