Agenda, decisions and minutes

Venue: Remote meeting

Contact: Richard Woods, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01327 322043

Link: Please click here to view this meeting online

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

3.

Appointment of Vice-Chairman for the Municipal Year 2020/21

Decision:

Resolved

 

(1)  That Councillor Hywel Davies be appointed Vice-Chairman of the Audit Committee for the municipal year 2020-21.

Minutes:

Resolved

 

(1)  That Councillor Hywel Davies be appointed Vice-Chairman of the Audit Committee for the municipal year 2020-21.

4.

Minutes pdf icon PDF 75 KB

To confirm the Minutes of the meeting of the Committee held on 30 July 2020.

Minutes:

The minutes of the meeting of the Committee held on 30 July 2020 were agreed as a correct record to be signed by the Chairman in due course.

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

On behalf of the Committee, the Chairman congratulated Martin Henry, Executive Director – Finance on his appointment as the permanent Section 151 Officer for the West Northamptonshire Unitary Authority.

 

6.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There were no items of Urgent Business.

7.

Health & Safety Annual Report pdf icon PDF 67 KB

Report of the Senior Health and Safety Officer

 

Purpose of report

 

To bring the Annual Health and Safety Plan to the attention of the Audit Committee for consideration.

 

Recommendations

 

The meeting is recommended:

 

1.1      To consider the attached Health and Safety Plan.

 

Additional documents:

Decision:

Resolved

 

(1)  That having given due consideration, the Health & Safety Annual Report and Plan be noted.

Minutes:

The Committee considered a report from the Executive Director – Finance which presented the Health & Safety Annual Report and Plan.

 

In introducing the report, the Executive Director – Finance explained that the new Health and Safety Action Plan included specific actions and would be reviewed and updated on a regular basis by the Senior Health and Safety Officer and the Council’s Senior Management Team.

 

Resolved

 

(1)  That having given due consideration, the Health & Safety Annual Report and Plan be noted.

8.

Internal Audit Update September 2020 pdf icon PDF 62 KB

Report of the Executive Director – Finance

 

Purpose of report

 

To receive the CW Audit Service Update report for September 2020.

 

Recommendations

            

The meeting is recommended:

 

1.1      The meeting is recommended to note the contents of the September           2020 Internal Audit Progress Report from CW Audit Services.

 

Additional documents:

Decision:

Resolved

 

(1)  That the contents of the September 2020 Internal Audit Progress Report be noted.

Minutes:

The Executive Director – Finance submitted a report which requested that Members consider the CW Audit Service Update report for September 2020.

 

In presenting the report, CW Audit, the Council’s internal auditor advised that the audit for Disabled Facility Grants had recently been completed with a level of significant assurance.  The majority of the recommendations had also been actioned, bringing the total now implemented to 84, whilst 5 remaining recommendations were still to be actioned.

 

In response to questions from the Committee regarding the Homelessness Case Reviews, the Internal Auditor explained that the reviews had recently been completed and a further training session was held on 8 September 2020, which had satisfied all 6 recommendations for signoff.

 

Resolved

 

(1)  That the contents of the September 2020 Internal Audit Progress Report be noted.

9.

External Audit Results 2019-20 pdf icon PDF 61 KB

Report of the Executive Director – Finance

 

Purpose of report

 

To receive a report setting out the External Audit Results for 2019/20.

 

Recommendations

 

The meeting is recommended:

 

1.1         The meeting is recommended to note the contents of the External Audit Results for 2019/20 from our External Auditors, Ernst & Young (EY).

 

Additional documents:

Decision:

Resolved

 

(1)  That the External Audit Results for 2019-20 be noted.

Minutes:

The Committee considered a report from the Executive Director – Finance which set out the External Audit Results for 2019/20.

 

In introducing the report, the External Auditor advised that a final report regarding the External Audit Results for 2019/20 would be brought to the 19 November 2020 meeting of the Committee, in order to coincide with the signoff of the Council’s 2019/20 accounts.

 

In response to questions from Members, the External Auditor explained that the delay in bringing forward the 2019/20 accounts signoff was due to outstanding work relating to the IAS19 assurances from the Northamptonshire Pension Fund auditor, which were not anticipated to be completed until the end of September 2020 at the earliest.

 

Resolved

 

(1)  That the External Audit Results for 2019-20 be noted.

10.

Revised Anti-Fraud and Anti-Corruption Policy and Corporate Anti-Fraud Business Plan 2020/2021 pdf icon PDF 61 KB

Report of Executive Director – Finance

 

Purpose of report

 

To present for approval a revised Anti-Fraud and Anti-Corruption Policy and Corporate Anti-Fraud Business Plan 2020/2021.

 

Recommendations

 

The meeting is recommended:

 

 1.1        To approve the Anti-Fraud and Anti-Corruption Policy (Appendix 1).

 

1.2       To approve the Corporate Anti-Fraud Business Plan 2020/2021       (Appendix 2).

 

Additional documents:

Decision:

Resolved

 

(1)  That the revised Anti-Fraud and Anti-Corruption Policy be approved.

 

(2)  That the revised Corporate Anti-Fraud Business Plan 2020/2021 be approved.

Minutes:

The Executive Director – Finance submitted a report which presented a revised Anti-Fraud and Anti-Corruption Policy and Corporate Anti-Fraud Business Plan for 2020/2021.

 

In introducing the report, the Executive Director – Finance explained that the Council’s previous Anti-Fraud and Anti-Corruption Policy required replacement following the end of joint working arrangements with Cherwell District Council, and that the revised policy would ensure that the Council maintained a robust Anti-Fraud and Anti-Corruption process that could be effectively and consistently followed.

 

Resolved

 

(1)  That the revised Anti-Fraud and Anti-Corruption Policy be approved.

 

(2)  That the revised Corporate Anti-Fraud Business Plan 2020/2021 be approved.

11.

Review of Committee Work Programme pdf icon PDF 44 KB

To review and note the Committee Work Programme.

Minutes:

The Committee considered its Work Programme.

 

Resolved

 

(1)  That the Committee Work Programme be noted.

 

12.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

7 – Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

13.

Progress of Counter Fraud Service

Exempt report of the Senior Investigation Officer – Corporate Fraud Team

Decision:

Resolved

 

(1)  That the exempt report be noted.

Minutes:

The Senior Investigating Officer – Corporate Fraud Team submitted an exempt report which provided Members with an overview of the progress to date of the Council’s counter-fraud response following the delegation of authority in July 2018 to Oxford City Council.

 

Members of the Committee asked detailed questions of the report, which were duly answered by Officers.

 

Resolved

 

(1)  That the exempt report be noted.