Agenda and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01295 221534

Items
No. Item

33.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

34.

Minutes pdf icon PDF 62 KB

To confirm the Minutes of the meeting of the Committee held on 19 September 2019.

Minutes:

The Minutes of the meeting of the Committee held on 19 September 2019 were agreed as a correct record and signed by the Chairman.

35.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements.

36.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There were no items of urgent business.

37.

Quarterly Performance, Risk and Finance Monitoring Report - September 2019 pdf icon PDF 2 MB

Report of Assistant Director: Customers and Corporate Services and Head of Finance and Procurement

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each quarter.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

Additional documents:

Minutes:

The Assistant Director: Customers and Corporate Services and Head of Finance and Procurement submitted a report which summarise the Council’s Performance, Risk and Finance monitoring position as at the end of each quarter.

 

In response to Members’ comments regarding a potential review of S106 expenditure in relation to it being spent within South Northamptonshire rather than outside the district, the Executive Director Finance explained that monitoring of S106 expenditure currently sat with the Budget and Financial Strategy Committee.

 

In response to Members’ comments regarding the risk level for Local Government Reform, the Assistant Director: Customers and Corporate Services explained that risk levels were reviewed monthly and this particular risk would be assessed in light of the snap General Election and delay to the Structural Change Order being passed through Parliament.  

 

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)            That, having given due consideration, the Leadership Risk Register be noted and no issues identified for further consideration.

 

38.

Internal Audit Update 2019/20 pdf icon PDF 74 KB

Report of the Executive Director - Finance

 

Purpose of report

 

To receive the CW Audit Service Update report for 2019/20.

 

Recommendations

            

1.            The meeting is recommended to note the contents of the 2019/20 internal audit progress report from CW Audit Services.

Additional documents:

Minutes:

The Executive Director Finance submitted a report which presented the CW Audit Service Update report for 2019/20.

 

In response to Members’ comments regarding the review of internal audit recommendations and the delays to implementation dates, the Executive Director Resources confirmed that there was resource now in place in key areas and the recommendations would be delivered to the revised deadlines.

 

The Committee thanks CW Audit Service for their ongoing internal audit work

 

Resolved

 

(1)            That the contents of the 2019/20 internal audit progress report from CW Audit Services be noted.

 

39.

Independent Review into Local Authority Audit pdf icon PDF 72 KB

Report of Executive Director - Finance

 

Purpose of report

 

To receive information on the Government’s call for views for an independent review into local authority audit.

 

Recommendations

            

1.            The committee is requested to consider the call for views relating to the review being carried out by the Government into local authority audit and feedback any comments to officers by Friday 13 December 2019.

Additional documents:

Minutes:

The Executive Director Finance submitted a report which presented information on the Government’s call for views for an independent review into local authority audit.

 

Resolved

 

(1)            That, having given due consideration, the call for views relating to the review being carried out by the Government into local authority audit be noted and officers be requested to feedback the following points: consideration to be given to returning to a district auditor arrangement; addressing delays to account sign off with external audit resource issues.

 

(2)            That it be noted that any further Member comments for submission in response to the review should be submitted to the Executive Director Finance by Friday 13 December 2019.

 

40.

Treasury Management Report - Q2 - September 2019 pdf icon PDF 150 KB

Report of the Executive Director: Finance (S151 Officer)

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.            To note the contents of the Q2 September 2019 Treasury Management Report.

 

Minutes:

The Executive Director: Finance (S151 Officer) submitted a report which presented information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Resolved

 

(1)            That the contents of the Q2 September 2019 Treasury Management Report be noted.

 

41.

Review of Committee Work Programme pdf icon PDF 45 KB

To review and note the Committee Work Programme.

Minutes:

The Committee considered its work programmes. The Executive Director Finance advised Members that there was currently no indicative date for the submission of the draft Statement of Accounts 2018/19. This was because the Northamptonshire County Council accounts had not been signed off meaning the district accounts could not be finalised and signed off. When they were ready for consideration, they would either be submitted to a scheduled meeting or a special meeting would be arranged if necessary.

 

Resolved

 

(1)            That the Committee Work Programme be noted.

42.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

7 – Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 3 and 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 3 and 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

43.

Progress of Counter Fraud Service

Exempt report of the Senior Investigation Officer – Corporate Fraud Team

 

Minutes:

The Senior Investigation Officer – Corporate Fraud Team submitted an exempt report which provided an overview of the current progress of the Authority’s counter fraud response following the delegation of authority in July 2018 to Oxford City Council.

 

Resolved

 

(1)            That, having given due consideration, the current performance of the Corporate Fraud team be noted.

 

(2)            That, having given due consideration, the future work plans and the impact that this would have on future performance and income to the authority be noted.

 

44.

Treasury Management Report - Exempt Appendix

Minutes:

Resolved

 

(1)            That the exempt appendix be noted.