Agenda, decisions and draft minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Sharon Hickson, Democratic and Elections  Email: sharon.hickson@cherwellandsouthnorthants.gov.uk, 01295 221554

Items
No. Item

14.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

15.

Minutes pdf icon PDF 70 KB

To confirm the Minutes of the meeting of the Committee held on 30 May 2019.

Minutes:

The minutes of the meeting of the Committee held on 30 may 2019 were agreed as a correct record and signed by the Chairman, subject to the folloiwng amendment:

 

Minutes 7: Delete “…and further amended”

16.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

That Chairman welcomed Paul Hymers, Head of Finance and Procurement, to his first meeting of the Committee.

17.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There were no items of urgent business.

18.

Performance, Risk and Finance Monitoring Report - March 2019 / Quarter 4 pdf icon PDF 820 KB

Report of Assistant Director Customers and Corporate Services and Assistant Director: Finance and Governance

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

 

Additional documents:

Decision:

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)            That, having given due consideration, the Leadership Risk Register be noted and no issues for further consideration be identified.

 

Minutes:

The Assistant Director Customers and Corporate Services and Assistant Director: Finance and Governance submitted a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

In presenting the report, the Assistant Director Customers and Corporate Services advised the Committee that there were no changes on the rick register this month. When the register was reviewed next month, the change of Prime Minister and Brexit would be taken into consideration.

 

In response to Members’ comments regarding the format of the report, the Assistant Director Customers and Corporate Services agreed that future reports would include an executive summary at the start of the report highlighting finance and performance matters linked to rick, which was the focus of the committee’s consideration of the report.

 

In response to Members’ observations regarding budget variances with both overspends and reduced income, particularly in relation to planning fees, the Head of Finance and Procurement explained that planning was particularly difficult area to set a budget for. Whilst the most recently available information was used for budget setting, there were fluctuations in planning applications. The Head of Finance and Procurement assured the Committee that their comments would be taken on board for the 2020/21 budget setting.    

 

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)            That, having given due consideration, the Leadership Risk Register be noted and no issues for further consideration be identified.

 

19.

2018/19 Treasury Management Annual Report pdf icon PDF 109 KB

Report of the Head of Finance and Procurement

 

Purpose of report

 

This report presents information on treasury management performance and compliance with treasury management policy during 2018/19 as required by the Treasury Management Code of Practice.

 

Recommendations

 

The meeting is recommended:

 

1.1         To note the contents of this report in line with the Treasury Management Strategy.

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report in line with the Treasury Management Strategy be noted.

Minutes:

The Head of Finance and Procurement submitted a report which presented information on treasury management performance and compliance with treasury management policy during 2018/19 as required by the Treasury Management Code of Practice.

 

Resolved

 

(1)            That the contents of the report in line with the Treasury Management Strategy be noted.

20.

Treasury Management Report - Q1 - June 2019 pdf icon PDF 192 KB

Report of the Head of Finance and Procurement

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1         To note the contents of the Q1 June 2019 Treasury Management Report.

 

Decision:

Resolved

 

(1)            That the contents of the Q1 June 2019 Treasury Management Report be noted.

Minutes:

The Head of Finance and Procurement submitted a report which presented information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

In response to Members’ questions regarding variance, the Head of Finance and Procurement explained that it had been anticipated interest rates would rise and budgets had been based on this. As the interest rates were relatively low, the difference was out of proportion to the figure with any change looking significant presented as a percentage.

 

Resolved

 

(1)            That the contents of the Q1 June 2019 Treasury Management Report be noted.

21.

Review of Committee Work Programme pdf icon PDF 49 KB

To review and note the Committee Work Programme.

Decision:

Resolved

 

(1)            That the Committee Work Programme be noted.

Minutes:

The Committee considered it’s work programme. Members noted that the Statement of Accounts 2018/19 would be submitted to the September meeting of the Committee and requested that an informal briefing be arranged between finance officers and the Committee prior to the meeting.

 

Resolved

 

(1)            That the Committee Work Programme be noted.

22.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

7 – Information relating to any action taken or to be taken, in connection with the prevention, investigation or prosecution of crime

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 3 and 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 3 and 7 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

23.

Progress of Counter Fraud Service

Exempt Report of the Senior Investigation Officer – Corporate Fraud Team

 

Decision:

Resolved

 

(1)            That the current performance of the Corporate Fraud team be noted.

 

(2)            That, having given due consideration, the future work plans and the impact that this will have on future performance and income to the authority be noted.

 

Minutes:

The Senior Investigation Officer – Corporate Fraud Team submitted an exempt report which provided an overview of the current progress of the Authority’s counter fraud response following the delegation of authority in July 2018 to Oxford City Council.

 

Resolved

 

(1)            That the current performance of the Corporate Fraud team be noted.

 

(2)            That, having given due consideration, the future work plans and the impact that this will have on future performance and income to the authority be noted.

 

24.

Treasury Management Report - Q1 - June 2019 EXEMPT Appendix

Decision:

Resolved

 

(1)            That the exempt appendix be noted.

Minutes:

Resolved

 

(1)            That the exempt appendix be noted.