Agenda, decisions and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Sharon Hickson, Democratic and Elections  Email: sharon.hickson@cherwellandsouthnorthants.gov.uk, 01295 221554

Items
No. Item

53.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

54.

Minutes pdf icon PDF 204 KB

To confirm the Minutes of the meeting of the Committee held on 24 January 2019.

Minutes:

The Minutes of the meeting of the Committee held on 24 January 2019 were agreed as a correct record and signed by the Chairman.

55.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no chairman’s announcements.

56.

Urgent Business

The Chairman to advise whether they have agreed to any items of urgent business being admitted to the agenda.

Minutes:

There was no urgent business.

57.

Housing Benefit and Council Tax Reduction Risk Based Verification pdf icon PDF 78 KB

Report of Executive Director – Resources.

 

Purpose of report

 

To provide members of this Committee with an update on the Risk Based

Verification (RBV) module and the online application form that were introduced for Housing Benefit and Council Tax Reduction new claims from November 2014  including any impact on the service and to seek approval for some minor changes to the RBV policy.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of this report.

 

1.2       To approve some minor changes to the RBV policy.

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That, having given due consideration, the minor changes to the Risk Based Verification Policy be approved.

 

 

Minutes:

The Operations Director CSN Resources presented a report updating the Committee on the Risk Based Verification (RBV) module and the online application form that were introduced for Housing Benefit and Council Tax Reduction new claims from November 2014 including any impact on the service and introducing minor changes to the RBV policy.

 

The Operations Director CSN Resources highlighted the minor change to the RBV policy that reflected that the evidence of earnings can now be obtained via a Department Work and Pensions (DWP) application called Verification of Earnings and Pensions (VEP), explaining to members that the application provides real time identification of changes in earnings and pensions allowing claims to be processed more accurately.

 

 

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That, having given due consideration, the minor changes to the Risk Based Verification Policy be approved.

 

 

58.

Performance, Risk and Finance Monitoring Report - December 2018/Quarter 3 pdf icon PDF 703 KB

Report of Assistant Director: Finance, Procurement and Property and Assistant Director: Customers and Corporate Services

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

           

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That the Leadership Risk Register be noted.

Minutes:

The Assistant Director: Finance, Procurement and Property and Assistant Director: Customers and Corporate Services submitted a report summarising the Council’s Performance, Risk and Finance monitoring position as at the end of quarter three.

 

The Assistant Director: Customers and Corporate Services informed members that the score for L11 (Income Generation through council owned

Companies) of the Leadership Risk Register had now changed and had reduced to 9 from 12.

 

Members asked questions on the performance update on the Community Safety Partnership, specifically the statement regarding burglary increasing at this time of year partly due to the earlier dark nights and queried  whether the figures used would be available. The Assistant Director: Finance, Procurement and Property agreed to investigate and advise the Committee accordingly.

 

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That the Leadership Risk Register be noted.

59.

Internal Audit Update 2018-19 pdf icon PDF 61 KB

Report of the Assistant Director, Finance, Procurement and Property

 

Purpose of report

 

To receive the CW Audit Service Update report for 2018/19.

 

Recommendations

            

1.1       The meeting is recommended to note the contents of the 2018/19 internal audit progress report from CW Audit Services.

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the 2018/19 internal audit progress report from CW Audit Services be noted.

Minutes:

The Assistant Director – Finance, Procurement & Property submitted a report updating members on the progress of Internal Audit for 2018/19. Members were informed that 3 reviews had now been completed including Human Resource – Recruitment.

 

Resolved

 

(1)          That the contents of the 2018/19 internal audit progress report from CW Audit Services be noted.

60.

Internal Audit Plan 2019/20 pdf icon PDF 208 KB

Report of the Assistant Director – Finance, Procurement & Property

 

Purpose of report

 

To receive CW Audit Internal audit plan for 2019/20.

 

Recommendations

            

1.1       The meeting is recommended to note the contents of the 2019/20 Internal Audit Plan from CW Audit.

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the 2019/20 Internal Audit Plan from CW Audit be approved.

Minutes:

The Assistant Director – Finance, Procurement & Property submitted a report setting out the Internal Audit work plan for 2019/20.

 

The Committee were informed that all core areas had been included in the plan. As it was not currently known what Audit will be required working towards the new Council and the Assistant Director – Finance, Procurement & Property requested that an element of flexibility be allowed for future additions and changes to the Plan.

 

Resolved

 

(1)          That the contents of the 2019/20 Internal Audit Plan from CW Audit be approved.

61.

External Audit Plan 2018/19

Verbal update by the Assistant Director: Finance, Procurement and Property

Decision:

Resolved

 

(1)          That the verbal update be noted.

Minutes:

The Assistant Director – Finance, Procurement & Property provided a verbal update on the progress of the External Audit Plan 2018/19. Members were informed that good progress had been made on the 2018/19 accounts with no significant concerns.

 

The Assistant Director – Finance, Procurement & Property, informed the Committee that the final accounts for South Northamptonshire Council would be prioritised by Ernst Young External Auditor and all was on course for the draft statement of accounts being available for the May Committee meeting and on track for sign off of the accounts in July 2019.

 

Resolved

 

(1)          That the verbal update be noted.

62.

Treasury Management Report - January 2019 pdf icon PDF 213 KB

Report of the Assistant Director – Finance, Procurement & Property

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2018/19 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of the January 2019 Treasury Management Report.

Decision:

Resolved

 

(1)          That the contents of the January 2019 Treasury Management Report be noted.

Minutes:

The Assistant Director – Finance, Procurement & Property submitted a report updating members on the treasury management performance and compliance with treasury management policy for 2018/19 as required by the Treasury Management Code of Practice.

 

The Assistant Director – Finance, Procurement & Property informed the Committee that the council was currently ahead of target on investment performance, highlighting the increase of £92k above budget at the end of the year.

 

Resolved

 

(1)          That the contents of the January 2019 Treasury Management Report be noted.

63.

Review of Committee Work Programme

Verbal update by the Assistant Director: Finance, Procurement and Property

Decision:

Resolved

 

(1)          That the Work Programme be noted.

Minutes:

The Assistant Director – Finance, Procurement & Property confirmed that the Audit work plan for future meetings would be submitted to the May Committee meeting.

 

Resolved

 

(1)          That the Work Programme update be noted.

64.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

65.

Treasury Management Report January 2019 - Exempt Appendix

Decision:

Resolved

 

(1)          That the Exempt Appendix be noted.

Minutes:

Resolved

 

(1)          That the Exempt Appendix be noted.