Agenda, decisions and draft minutes

Venue: Remote meeting

Contact: Natasha Clark, Democratic Services  Email: DemocraticServices@southnorthants.gov.uk 01295 221534

Link: Please click here to view this meeting online

Items
No. Item

40.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

41.

Minutes pdf icon PDF 61 KB

To confirm as a correct record the Minutes of the meeting of Cabinet held on 11 January 2021.

Additional documents:

Minutes:

The Minutes of the meeting of Cabinet held on 11 January 2021 were agreed as a correct record and signed by the Chairman.

42.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

The Chairman reported that the Government had confirmed that elections would be taking place on 6 May 2021 and had published guidance for delivering safe elections. There would be new regulations reducing the number of signatures required by candidates on nomination papers for the elections.

43.

Report from Scrutiny Working Group: S106 contributions relating to health provision pdf icon PDF 103 KB

Report of Assistant Director – Wellbeing

 

Purpose of report

 

To outline to Cabinet the findings of Scrutiny Committee Working Group that was established to review the current position of health-related Section 106 contributions and the plans for service delivery and investment in health services in South Northants.

 

Recommendations

            

The meeting is recommended:

 

1.1          To note the work completed by the Scrutiny Committee Working Group.

 

1.2          To endorse the recommendations made by the Scrutiny Committee Working Group.

 

1.3          To forward the recommendations made by the Scrutiny Committee Working Group to the new West Northants authority to inform future working arrangements and the Transformation Programme.

 

Additional documents:

Decision:

Resolved

 

(1)          That the work completed by the Scrutiny Committee Working Group be noted.

 

(2)          That the recommendations made by the Scrutiny Committee Working Group be endorsed.

 

(3)          That the following recommendations made by the Scrutiny Committee Working Group be forwarded to the new West Northants authority (WNC) to inform future working arrangements and the Transformation Programme.

·         Ensure WNC continues to support the Health & Planning Programme Manager or equivalent post as this role has been instrumental in developing relationships and improving practices/procedures between Development Management Teams and health partners and that impetus needs to be maintained.

·         Facilitate and enable engagement from health partners in planning policy activities and functions to complement the good working relationships that have been established with Development Management teams to respond to planning applications. This should include clarification that the formula for calculating health contributions is up to date and evidence based on local need.

·         Establish a robust process for monitoring S106 contributions (both monies & land) and ensure there are appropriate resources (both staff and ICT/software) to complete comprehensive monitoring of S106 financial contributions and/or land to be used for health purposes and other important community infrastructure.

·         Establish a robust governance procedure within the monitoring process to ensure that S106 funding related to health and other important community infrastructure is spent in the area intended and in a timely manner.

·         Ensure there is a strategic dialogue between WNC and health partners as well as good operational working arrangements. This dialogue could include:

o   timely communication between the planning authority and health sector regarding future site allocations and the review of the West Northants Joint Core Strategy to provide the opportunity for strategic planning of health service delivery much earlier in the planning process and ensure that future health care provision is factored into site negotiation with developers

o   improved linkages between health service provision and the full suite of council functions (those traditionally provided by borough/district councils as well as county council functions e.g. sport & physical activity, community development, housing).

o   The joint working across the health service and the new unitary council focuses on the potential for designing and delivering integrated solutions which maximise benefit to the local population, for example, the wider wellbeing agenda and the use of new health facilities by the local community (e.g. self-help groups) is considered in every application made by health to access and spend S106 contributions.

o   Sharing council knowledge of individual localities their distinctiveness and specific challenges and opportunities at a local level, for example, up to date council strategies for specific localities.

o   Encouraging cross boundary working and mutual cooperation between Northants CCG and adjoining Clinical Commissioning Groups e.g. Bucks; Oxfordshire.

·         Formally build in consideration of these suggestions and the wider strengthening of links and working arrangements between the new WNC and health partners within the Transformation Programme for the new authority. This should include a post at a senior level acting as a liaison officer between WNC and health partners to maximise community benefit  ...  view the full decision text for item 43.

Minutes:

The Assistant Director – Wellbeing submitted a report to  outline to Cabinet the findings of Scrutiny Committee Working Group that was established to review the current position of health-related Section 106 contributions and the plans for service delivery and investment in health services in South Northants.

 

The Chairman thanked the Scrutiny Working Group, officers who had supported the Working Group and the Portfolio Holder for Growth and Regeneration for their work on the review, which had considered an important topic and carried out an excellent piece of work.

 

Resolved

 

(1)          That the work completed by the Scrutiny Committee Working Group be noted.

 

(2)          That the recommendations made by the Scrutiny Committee Working Group be endorsed.

 

(3)          That the following recommendations made by the Scrutiny Committee Working Group be forwarded to the new West Northants authority (WNC) to inform future working arrangements and the Transformation Programme.

·         Ensure WNC continues to support the Health & Planning Programme Manager or equivalent post as this role has been instrumental in developing relationships and improving practices/procedures between Development Management Teams and health partners and that impetus needs to be maintained.

·         Facilitate and enable engagement from health partners in planning policy activities and functions to complement the good working relationships that have been established with Development Management teams to respond to planning applications. This should include clarification that the formula for calculating health contributions is up to date and evidence based on local need.

·         Establish a robust process for monitoring S106 contributions (both monies & land) and ensure there are appropriate resources (both staff and ICT/software) to complete comprehensive monitoring of S106 financial contributions and/or land to be used for health purposes and other important community infrastructure.

·         Establish a robust governance procedure within the monitoring process to ensure that S106 funding related to health and other important community infrastructure is spent in the area intended and in a timely manner.

·         Ensure there is a strategic dialogue between WNC and health partners as well as good operational working arrangements. This dialogue could include:

o   timely communication between the planning authority and health sector regarding future site allocations and the review of the West Northants Joint Core Strategy to provide the opportunity for strategic planning of health service delivery much earlier in the planning process and ensure that future health care provision is factored into site negotiation with developers

o   improved linkages between health service provision and the full suite of council functions (those traditionally provided by borough/district councils as well as county council functions e.g. sport & physical activity, community development, housing).

o   The joint working across the health service and the new unitary council focuses on the potential for designing and delivering integrated solutions which maximise benefit to the local population, for example, the wider wellbeing agenda and the use of new health facilities by the local community (e.g. self-help groups) is considered in every application made by health to access and spend S106 contributions.

o   Sharing council knowledge of individual localities their distinctiveness and specific challenges and  ...  view the full minutes text for item 43.

44.

Future Arrangements for Public Utilities in Brackley and Towcester pdf icon PDF 3 MB

Report of Assistant Chief Executive

 

Purpose of report

 

To update Cabinet on future arrangements for various public amenities in Brackley and Towcester, and to seek agreement to various associated investments, contracts and agreements, and asset transfers.

 

Recommendations

            

The meeting is recommended:

 

Towcester Town Hall

 

1.1          To approve the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334.

 

1.2          To delegate to the Assistant Chief Executive in consultation with the portfolio holders for Planning and Finance, Performance and Governance, the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334.

 

Sponne Arcade Public Toilets, Towcester

 

1.3      To approve the refurbishing and reopening to the general public of the public toilets in the Sponne Arcade Car Park, Towcester - subject to the approval of capital funding by full Council.

 

1.4      To delegate to the Assistant Chief Executive in consultation with the portfolio holders for Planning and Finance, Performance and Governance the agreement of a lease of the refurbished toilet block in the Sponne Arcade car park to Towcester Town Council for 15 years, at a token ground rent of £1 per year, including their operational and financial responsibility for the ongoing maintenance of those toilets for the duration of the lease.

 

Market Place Public Toilets, Brackley

 

1.5      To approve the refurbishing of the existing public toilets in Market Place, Brackley town centre – subject to the approval of capital funding by full Council.

 

1.6      To delegate to the Assistant Chief Executive in consultation with the portfolio holders for Planning and Finance, Performance and Governance the sale of the public toilets building to Brackley Town Council for £1, including passing to them the operational and financial responsibility for the ongoing maintenance of those toilets.

 

1.7      Subject to approval of capital funds for this refurbishment, to delegate to the Assistant Chief Executive in consultation with the Portfolio Holder for Finance, Performance and Governance the making of an agreement with Brackley Town Council to receive funds authorised for this refurbishment for them to let and manage the refurbishment contract.

 

Decision:

Resolved

 

(1)          That the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334 be approved.

 

(2)          That authority for the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(3)          That, subject to the approval of capital funding by full Council, the refurbishing and reopening to the general public of the public toilets in the Sponne Arcade Car Park, Towcester, be approved.

 

(4)          That authority for the agreement of a lease of the refurbished toilet block in the Sponne Arcade car park to Towcester Town Council for 15 years, at a token ground rent of £1 per year, including their operational and financial responsibility for the ongoing maintenance of those toilets for the duration of the lease, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(5)          That, subject to the approval of capital funding by full Council, the refurbishing of the existing public toilets in Market Place, Brackley town centre be approved.

 

(6)          That authority for the sale of the public toilets building to Brackley Town Council for £1, including passing to them the operational and financial responsibility for the ongoing maintenance of those toilets, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(7)       That, subject to approval of capital funds for this refurbishment, to delegate to the Assistant Chief Executive in consultation with the Portfolio Holder for Finance, Performance and Governance the making of an agreement with Brackley Town Council to receive funds authorised for this refurbishment for them to let and manage the refurbishment contract.

Minutes:

The Assistant Chief Executive submitted a report to update Cabinet on future arrangements for various public amenities in Brackley and Towcester, and to seek agreement to various associated investments, contracts and agreements, and asset transfers.

 

The Chairman thanked the Assistant Chief Executive for his work on this matter.

 

Resolved

 

(1)          That the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334 be approved.

 

(2)          That authority for the sale of the freehold interest in Towcester Town Hall to Towcester Town Council, at full assessed market value of £6,334, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(3)          That, subject to the approval of capital funding by full Council, the refurbishing and reopening to the general public of the public toilets in the Sponne Arcade Car Park, Towcester, be approved.

 

(4)          That authority for the agreement of a lease of the refurbished toilet block in the Sponne Arcade car park to Towcester Town Council for 15 years, at a token ground rent of £1 per year, including their operational and financial responsibility for the ongoing maintenance of those toilets for the duration of the lease, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(5)          That, subject to the approval of capital funding by full Council, the refurbishing of the existing public toilets in Market Place, Brackley town centre be approved.

 

(6)          That authority for the sale of the public toilets building to Brackley Town Council for £1, including passing to them the operational and financial responsibility for the ongoing maintenance of those toilets, be delegated to the Assistant Chief Executive in consultation with the Portfolio Holder for Planning and the Portfolio Holder for Finance, Performance and Governance.

 

(7)          That, subject to approval of capital funds for this refurbishment, to delegate to the Assistant Chief Executive in consultation with the Portfolio Holder for Finance, Performance and Governance the making of an agreement with Brackley Town Council to receive funds authorised for this refurbishment for them to let and manage the refurbishment contract.

 

 

Reasons

 

Towcester Town Hall is the home of Towcester Town Council, which has a long lease on the property. The current and long-term reality of the building is that it is used for and by the people of Towcester, rather than the broader district. For historic reasons, the freehold however remains in the ownership of South Northants Council. Transfer of the freehold of Towcester Town Hall for a modest sum would also enable Towcester Town Council additional security and confidence to be able to continue and enhance their existing activities both on their own account and by providing space within the extensive building to voluntary and community sector groups, as well as small businesses and other public sector services.

 

Refurbishing and reopening the Sponne Arcade public  ...  view the full minutes text for item 44.

45.

Revised Capital Programme 2020-2021 pdf icon PDF 73 KB

Report of Temporary Assistant Director Finance and Procurement and Deputy S151 Officer

 

Purpose of report

 

To consider additions to and review of the 2020-21 Capital Programme.

Recommendations

            

The meeting is recommended:

 

1.1          To consider the revisions to the Capital Programme for 2020/21 as detailed in Appendix 1 and recommend the revised Capital Programme for approval at full Council.

 

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration, the revisions to the Capital Programme for 2020/21 as detailed in the Annex to the Minutes (as set out in the Minute Book) be endorsed and the revised Capital Programme be recommended for approval at full Council.

Minutes:

The Temporary Assistant Director Finance and Procurement and Deputy S151 Officer submitted a report to consider additions to and review of the 2020-21 Capital Programme.

 

Resolved

 

(1)          That, having given due consideration, the revisions to the Capital Programme for 2020/21 as detailed in the Annex to the Minutes (as set out in the Minute Book) be endorsed and the revised Capital Programme be recommended for approval at full Council.

 

Reasons

 

The review of the Capital Programme and funding have highlighted the need for some amendments in order to ensure that it continues to meet the Council’s

corporate objectives.

 

Alternative options

 

Option 1: To reject the current proposals and make alternative recommendations. A review of the Capital Schemes has been carried out to ensure that only schemes that will help achieve the Council’s priorities are included.

46.

Quarterly Performance, Risk and Finance Monitoring Report - December 2020 pdf icon PDF 277 KB

Report of Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of December.

 

Recommendations

            

The meeting is recommended:

 

1.1      To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the quarterly performance, risk and finance monitoring report as at the end of December 2020 be noted.

Minutes:

Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of December.

 

The Chairman thanked and commended officers for their hard work in continuing service delivery despite the difficulties of the covid pandemic.

 

Resolved

 

(1)          That the quarterly performance, risk and finance monitoring report as at the end of December 2020 be noted.

 

Reasons

 

This report provides an update on progress made so far in 2020-21 to deliver the Council’s priorities through reporting on performance, the Leadership Risk Register and providing an update on the financial position.

 

Alternative options

 

Option 1: This report illustrates the Council’s performance against the 2020-21 business plan. As this is a monitoring report, no further options have been considered. However, members may wish to request that officers provide additional information.

47.

Urgent Business (previously agreed with the Chairman)

To consider any items of urgent business.

Minutes:

There were no items of urgent business.