Agenda, decisions and draft minutes

Venue: Remote meeting

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01295 221534

Link: Please click here to view this meeting online

Items
No. Item

9.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

10.

Minutes pdf icon PDF 71 KB

To confirm as a correct record the Minutes of the meeting of Cabinet held on 8 June 2020.

Minutes:

The Minutes of the meeting of Cabinet held on 8 June 2020 were agreed as a correct record and signed by the Chairman.

11.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

The Chairman reminded Cabinet that there was a meeting of the West Northamptonshire Unitary Shadow Council on Tuesday 15 September 2020.

 

The Chairman thanked officers for their ongoing hard work, help and support to residents and Members at this current time.

12.

Quarterly Performance, Risk and Finance Monitoring Report - June 2020 pdf icon PDF 809 KB

Report of Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of June 2020.


Recommendations

            

The meeting is recommended:

 

 1.1         To note the quarterly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)           That the quarterly Performance, Risk and Finance Monitoring Report be noted.

Minutes:

The Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer submitted a report which  report summarised the Council’s Performance, Risk and Finance monitoring position as at the end of June 2020.

 

Resolved

 

(1)           That the quarterly Performance, Risk and Finance Monitoring Report be noted.

 

Reasons

 

The Council is committed to performance, risk and budget management and reviews progress against its corporate priorities on a monthly basis, reporting to Cabinet on a quarterly basis.

 

Alternative options

 

Option 1: This report illustrates the Council’s performance against the 2020-21 business plan. As this is a monitoring report, no further options have been considered. However, members may wish to request that officers provide additional information.

13.

Referrals from the Community Funding Panel pdf icon PDF 94 KB

Report of Assistant Director - Wellbeing

 

Purpose of report

 

To outline recommendations from the Council’s Community Funding Panel regarding applications of over £25,000 which under delegated authority, require authorisation from Cabinet to agree the grant awards.

 

Recommendations

           

The meeting is recommended

 

1.1          to consider the applications submitted to the Community Funding Panel on 24 August 2020.

 

1.2          to consider the recommendations made by the Community Funding Panel regarding the applications considered at their meeting held on 24 August 2020.

 

1.3          to make decisions regarding awarding community funding to those applications over £25,000 which under delegated authority, require authorisation from Cabinet.

 

Additional documents:

Decision:

Resolved

 

(1)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £215,011, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Ability CIC for a community transport project be approved.

 

(2)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £25,000, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Boddington Parish Council for a recreational cycling project in Boddington be approved.

 

(3)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £61,898, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to the Citizens Advice Bureau for the South Northamptonshire Advice Bureau be approved.

 

(4)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £71,278, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to the Renew 169 Wellbeing Café a mental health project be approved.

 

(5)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £82,936.20, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to South Northamptonshire Youth Engagement for a youth provision and support project be approved.

 

(6)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £49,709.20, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Towcester Studio Band, for its Development Plan 2020/23 be approved.

Minutes:

The Assistant Director – Wellbeing submitted a report which outlined recommendations from the Council’s Community Funding Panel regarding applications of over £25,000 which under delegated authority, require authorisation from Cabinet to agree the grant awards.

 

Resolved

 

(1)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £215,011, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Ability CIC for a community transport project be approved.

 

(2)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £25,000, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Boddington Parish Council for a recreational cycling project in Boddington be approved.

 

(3)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £61,898, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to the Citizens Advice Bureau for the South Northamptonshire Advice Bureau be approved.

 

(4)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £71,278, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to the Renew 169 Wellbeing Café a mental health project be approved.

 

(5)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £82,936.20, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to South Northamptonshire Youth Engagement for a youth provision and support project be approved.

 

(6)           That having given due consideration, the recommendation of the Community Funding Panel meeting of 24 August 2020 to award £49,709.20, subject to conditions (as set out in the Annex to the Minutes as set out in the Minute Book), to Towcester Studio Band, for its Development Plan 2020/23 be approved.

 

Reasons

 

The Community Funding Panel reviewed the above applications at its meeting on 24 August 2020 and was satisfied that they met the Council’s grant giving criteria (new Community Funding policy), were projects that could be delivered in a timely manner, were focused on meeting identified local needs

 

Alternative Options

 

Option 1: Reject the recommendation of the Community Funding Panel. It is not recommended that this option be pursued as applications that are recommended by the Community Funding Panel will be in line with Council policy.

 

14.

Urgent Business (previously agreed with the Chairman)

To consider any items of urgent business.

Minutes:

There were no items of urgent business.

15.

Exclusion of the Press and Public

The following reports contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

1 – Information relating to any individual

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

No representations have been received from the public requesting that these items be considered in public.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1 and 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

16.

Referrals from the Community Funding Panel - Exempt Appendices

Minutes:

Resolved

 

(1)           That the exempt appendices be noted.

17.

Silverstone Heritage Limited

Exempt report of Executive Director Finance

Decision:

Resolved

 

(1)           That the contents of this report and the latest financial forecasts be noted.

 

(2)           As set out in the exempt decisions.

 

(3)           As set out in the exempt decisions.

Minutes:

The Executive Director Finance submitted an exempt report regarding Silverstone Heritage Limited.

 

Resolved

 

(1)           That the contents of this report and the latest financial forecasts be noted.

 

(2)           As set out in the exempt minutes.

 

(3)           As set out in the exempt minutes.

 

Reasons

 

As set out in the exempt minutes

 

Alternative options

 

As set out in the exempt minutes

 

18.

Leisure Centre Operational Position and Working Arrangements with Parkwood

** Please note this report will follow **

 

Exempt report of Executive Director Finance and Assistant Director Wellbeing

Decision:

Resolved

 

(1)           That the closure costs be noted.

 

(2)           That the opening costs be noted.

 

(3)           As set out in the exempt decisions.

 

(4)           As set out in the exempt decisions.

 

 

Minutes:

The Assistant Director Wellbeing submitted and exempt report to update Cabinet on the current operational position at council-owned leisure centres (Towcester Centre for Leisure (TCfL) and Brackley Leisure Centre (BLC) and working arrangements with Parkwood Leisure (Legacy Leisure) during the Covid-19 pandemic.

 

Resolved

 

(1)           That the closure costs be noted.

 

(2)           That the opening costs be noted.

 

(3)           As set out in the exempt minutes.

 

(4)           As set out in the exempt minutes.

 

Reasons

 

As set out in the exempt minutes

 

Alternative options

 

As set out in the exempt minutes

 

 

19.

Summary of Bad Debt Write Offs

Exempt report of Executive Director Finance

Decision:

Resolved

 

(1)           That, having given due consideration, the bad debts as set out in the exempt annex to the Minutes (as set out in the Minute Book) be written off.

 

Minutes:

The Executive Director Finance submitted a report to provide members with a summary of the accounts proposed for write-offs and to request approval for the write-offs.

 

Resolved

 

(1)           That, having given due consideration, the bad debts as set out in the exempt annex to the Minutes (as set out in the Minute Book) be written off.

 

Reasons

 

The Council’s financial procedure rules require that recommended write offs with an outstanding balance of £5,000 and above (for Council Tax, Overpayment of Housing Benefit or Sundry Debtors) and £10,000 and above for Non- Domestic Rates must be approved by Cabinet.

 

Alternative options

 

Option 1: Approval to write off the bad debts could be refused, and officers advised to continue to attempt recovery, but this would be an inefficient use of officers’ time and in some cases legally impossible.