Agenda, decisions and draft minutes

Venue: Remote meeting, please click on the link below or copy and paste this link in your browser https://www.youtube.com/watch?v=3PZlo_aHlIs

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk 01295 221534

Link: Please click here to view this meeting online

Items
No. Item

1.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

2.

Minutes pdf icon PDF 100 KB

To confirm as a correct record the Minutes of the meeting of Cabinet held on 10 February 2020.

Minutes:

The Minutes of the meeting of Cabinet held on 14 April 2020 were agreed as a correct record and would be signed by the Chairman in due course..

3.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

On behalf of Cabinet the Chairman thanked everyone who had responded magnificently across the Council to address the impact of coronavirus.  All areas of the Council had been impacted in some way. Cabinet members thanked everyone and asked the Chief Executive and Directors to feedback to their teams Cabinet’s appreciation and gratitude.

 

 

 

 

4.

Coronavirus update - move from Response Phase to Recovery Phase pdf icon PDF 184 KB

Report of Chief Executive

 

Purpose of report

 

To formally update Cabinet on the impacts of the Coronavirus on the authority’s services through the Response Phase, and to advise of the latest state of planning for the Recovery Phase.

 

Recommendations

 

The meeting is recommended:

 

 1.1         To note the contents of this report

 

Additional documents:

Decision:

Resolved

 

(1)           That the report be noted.

 

 

Minutes:

The Chief Executive submitted a report that formally updated Cabinet on the impacts of Coronavirus on the authority’s services through the response phase, and to advise of the latest state of planning for the recovery phase.

 

In introducing the report the Chief Executive advised that resources from Local Government re-organisation planning had been diverted during the response phase, this would dovetail into the recovery phase as fantastic work had been done and valuable lessons learnt working with various partner agencies which South Northamptonshire Council wanted to continue in preparation for the re-opening of The Forum and the resumption of suspended services based at the Forum.

 

With regard to financial implications, the Executive Director, Finance advised that there had been a number of funding streams from the Government to assist in dealing with the crises.  This included grants to support small businesses in the district.  All businesses eligible for business grants who had not applied had been contacted and 99% of applications had been paid.  Applications for discretionary grants were open until 16 June 2020.

 

The Portfolio Holder for Wellbeing wanted to take this opportunity to give thanks and praise to the Assistant Director Wellbeing and the Housing Services Manager, and the Housing and Health and Communities teams, who had done so much to support our residents and wanted to give them a massive thank you.  They had been working in very difficult circumstances for long hours and it would not stop there as recovery was an even bigger piece of work.

 

Resolved

 

(1)          That the report be noted.

 

Reasons

 

This is primarily a ‘for information’ report on operational decisions taken (or to be taken) by officers under the authority’s existing schedule of delegated powers, rather than key decisions members have reserved to themselves.  It is reported upwards to Cabinet as the approach to the Coronavirus is a matter of substantial and legitimate public interest.

 

Alternative options

 

Option 1: Members could choose to revise the long-standing schedule of delegated powers approach to take back elements of these operational decisions being reported on.  This is not recommended, particularly as the situation is so fast-moving as to be inconsistent with lead-in times for formal meetings.

 

 

5.

'Bring' Recycling Sites pdf icon PDF 66 KB

Report of Executive Director: Operations

Purpose of report

 

To outline current arrangements for the remaining ‘‘bring’’ recycling sites in the district and recommend ceasing this provision.

 

Recommendations

            

The meeting is recommended:

 

1.1          To note the report and endorse the removal of the two remaining supermarket ‘bring’ sites in Towcester.

 

Additional documents:

Decision:

Resolved

 

(1)           That the report be noted.

 

(2)           That the removal of the two remaining supermarket ‘bring’ sites in Towcester be endorsed.

 

Minutes:

The Executive Director Operations submitted a report which outlined the current arrangements for the remaining ‘bring’ recycling sites in the district and recommended ceasing this provision.

 

In introducing the report the Portfolio holder for Environmental Services explained that communications were planned to advise the public of the closure of the sites and information as to where waste could be taken.  There was no closure date but the process could start immediately.

 

Resolved

 

(1)          That the report be noted.

 

(2)          That the removal of the two remaining supermarket ‘bring’ sites in Towcester be endorsed.

 

Reasons

 

The demand for ‘bring’ banks has significantly reduced and there have been problems with householders and businesses fly-tipping and dumping non-recyclable rubbish at the supermarket sites. There are suitable alternatives to the ‘bring’ banks

 

Alternative options

 

Option 1: To retain the ‘bring’ banks. This is not recommended as there are suitable alternative recycling sites and the supermarket managers have been consulted. 

 

 

 

 

6.

Residents' Survey Results pdf icon PDF 103 KB

Report of Assistant Chief Executive

 

Purpose of report

 

To update Cabinet on the results of the recent Residents’ Survey.

 

Recommendations

 

The meeting is recommended:

 

 1.1         To note the results of the report

 

Additional documents:

Decision:

Resolved

 

(1)           That the results of the Residents’ Survey be noted.

Minutes:

The Assistant Chief Executive submitted a report which gave details of the recent residents’ survey.

 

In introducing the report the Portfolio Holder for Customer Services and IT explained that whilst the results were down from the last two resident’s surveys, they were substantially better than national results.  Climate change had been identified as the only major concern of residents but this was already being addressed by a Scrutiny working group which had been set up prior to the survey.

 

At the discretion of the Chairman, Councillor Alice Ord addressed Cabinet and asked about statistical differences in the report concerning climate change and why those residents living outside of Brackley and Towcester were significantly more satisfied with their area as a place to live.

 

In response to Councillor Ord’s questions the Assistant Chief Executive explained, that as mentioned, climate change was already being addressed.  With regards to satisfaction with their area as a place to live, although there seemed to be a large gap statistically between 85% and 92% the actual numbers were small.

 

Resolved

 

(1)          That the results of the Residents’ Survey be noted.

 

 

Reasons

 

There are overall very few surprises in these results.  Individual management teams are discussing the detailed results for their areas in more depth and can explore those with their lead cabinet members.

 

Further valuable use will be gained from these results as providing a solid evidence base for use in the ongoing discussions leading to bringing together SNC with Daventry, Northampton and (half of) the County Council into the new West Northants Council in April 2021.  For example, the discussions about waste services can be informed by these results, as can broader cross-cutting discussions about Council Tax and budget levels.

 

Alternative options

 

Option 1: Not to note the report. This is not recommended as the report is submitted for information to advise Cabinet of the outcomes of the Residents’ Survey.

 

 

 

 

7.

Quarterly Performance, Risk and Finance Monitoring Report - March 2020 pdf icon PDF 972 KB

Report of Assistant Director: Customers and Corporate Services and Strategic Business Partner and Deputy Section 151 Officer

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of the 2019-20 financial year.

 

Recommendations

            

The meeting is recommended:

 

 1.1         To note the quarterly Performance, Risk and Finance Monitoring Report.

 

1.2      To recommend to full council that the final outturn position is transferred to the risk reserve to assist in dealing with the financial impact of Covid-19.

 

1.3      To recommend to full council that Capital Slippage of £3.1m is carried forward into 2020-21.

 

Additional documents:

Decision:

Resolved

 

(1)           That the quarterly Performance, Risk and Finance Monitoring Report be noted.

 

(2)           That Full Council be recommended to agree that the final outturn position be transferred to the risk reserve to assist in dealing with the financial impact of Covid-19.

 

(3)           That Full Council be recommended to agree that Capital Slippage of £3.1m be carried forward into 2020-21.

 

Minutes:

The Assistant Director Customers and Corporate Services and the Strategic Business Partner and Deputy Section 151 Officer submitted a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of the 2019-20 financial year.

 

In introducing the report, the Portfolio Holder for Finance, Performance and Governance explained that there had been a £448,000 underspend at the yearend 2019/2020, and that covid-19 had a likely impact of £2.2million across the council.  It was proposed that Cabinet recommend to Full Council to agree that the £448,000 underspend be transferred to the risk reserve to mitigate the financial effects on the council this financial year.  Additionally, the Capital programme would need to slip £3.1million into the current year.  Although there had been a number of projects which had slipped, 50% were in two projects, the acquisition of the Co-op site and Web Development to support the transition to a Unitary Authority.

 

Resolved

 

(1)          That the quarterly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That Full Council be recommended to agree that the final outturn position be transferred to the risk reserve to assist in dealing with the financial impact of Covid-19.

 

(3)          That Full Council be recommended to agree that Capital Slippage of £3.1m be carried forward into 2020-21.

 

Reasons

 

The Council is committed to performance, risk and budget management and reviews progress against its corporate priorities on a monthly basis.

 

This report provides an update on progress made in 2019-20 to deliver the Council’s priorities through reporting on performance, the Leadership Risk Register and providing an update on the financial position.

 

Alternative options

 

Option 1: The Cabinet could decide not to recommend to full council that the revenue underspend is transferred to the risk reserve and the capital slippage is not carried forward into 20202-21 but this would lead to funds for dealing with COVID-19 being restricted and would mean that capital projects would have to be stopped with immediate effect. Therefore, this approach is not advocated.

 

 

 

 

8.

Urgent Business (previously agreed with the Chairman)

To consider any items of urgent business.

Minutes:

There were no items of urgent business.