Agenda, decisions and minutes

Venue: Remote meeting - Please copy and paste this link to your browser: https://youtu.be/XLTIU984TGU

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk

Link: Please click here to view this meeting online

Items
No. Item

Welcome

The Chairman welcomed councillors, officers and  members of the public and  press to this extraordinary and historic meeting of Full Council explaining that, a remote Planning Committee meeting had successfully taken place the previous week, this was the first time that a remote meeting involving all Members had been held. In these difficult times it was very good that Members could still meet to ensure the important work of local democratic decision-making continued. 

 

On behalf of Council, the Chairman thanked officers in ICT and Democratic Services and Councillor Bignell, who had worked hard to facilitate the meeting and other remote Council meetings that were taking place.

 

The Chairman introduced the Vice-Chairman, Councillor Bagot-Webb, and explained that if she had any technical issues and had to drop out of the meeting, Councillor Bagot-Webb would take the Chair until she was reconnected.

 

The Chairman reminded Members of the protocol and etiquette for remote meetings.

 

1.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

2.

Minutes of Council pdf icon PDF 100 KB

To confirm the Minutes of the meeting of the Council held on 26 February 2020.

Additional documents:

Minutes:

The minutes of the meeting of Council held on 26 February 2020 were agreed as a correct record and signed by the Chairman, subject to the following amendment:

 

Add Declarations of Interest by Councillors Billingham and Elaine Wiltshire in relation to the Minute 94, Service Provision.

3.

Chairman's Announcements

To receive communications from the Chairman of the Council.

 

Minutes:

Covid-19

The Chairman made the following statement:

 

“Twelve months ago, when I took on the role of Chairman of South Northamptonshire  Council, I could not have imagined my year ending in the unprecedented times the world now finds itself in, in light of the Covid-19 pandemic.

 

Since May 2019 I have been lucky enough to spend time with different services and have seen the excellent work our council officers provide and are continuing to provide at this difficult time.

 

If there is one positive thing that has come out of this pandemic it is the way that the community has come together that reflects very well on our district and the wider area. People have found ways – often with excellent help from the council – to do valuable work in their communities while still complying with national guidelines to keep them and others safe from the virus.

 

Across the district, people have come together, and I would like to recognise the significant contribution made by volunteers and commend them for their ongoing and tireless efforts.

 

I’m sure Members will join me in also paying tribute to our dedicated staff, who have responded magnificently to the challenges presented. The flexibility and responsiveness with which teams across the council have adapted over the past weeks has been exemplary and has enabled crucial services to continue to be delivered as close to normal. 

 

We as councillors have benefitted from the efforts of the IT team, who have enabled us to do our jobs from home representing the interests of our local residents.

 

We are here this evening at our first Full Council meeting since Covid-19 changed our everyday lives. It is good to see the world of democracy overcoming the challenges and restrictions we are living with. Social distancing is likely to be with us for some time to come so I imagine our roles as councillors and the democratic process will need to continue to adapt throughout 2020.

  

My thanks once again to our staff, to you as councillors and the residents of  South Northamptonshire for your hard work and dedication and support to others during these difficult times. Please do look after yourselves and stay safe.”

 

Annual Meeting

The Chairman explained that Members should today have been attending the Annual Meeting and she would have been passing on the Chairman’s chains to Councillor Bagot-Webb. In light of the current situation, an ordinary Council meeting to deal with some essential items of business rather than the Annual Meeting was being held.

 

It was hoped that it would be possible to hold the Annual Meeting in September but this would be confirmed in due course. 

 

The Chairman confirmed that  as the Annual Meeting was not being held, there would be no changes to committee membership, committee Chairmen and Vice-Chairmen or Council appointed outside body representatives.

 

VE Day Celebrations

The Chairman referred to the 75th anniversary of VE Day and the celebrations that had been due to take place on Friday 8  ...  view the full minutes text for item 3.

4.

Public Participation

(i)             Receipt of Petitions (if any) from Local Government Electors for the District

 

(ii)           Questions (if any) from the Public

 

(deadline for public participation requests: 6 May 2020)

 

Minutes:

There was no public participation.

5.

Written Questions

To receive any written questions and answers which have been submitted with advance notice in accordance with Council Procedure Rule 11.2.

 

(deadline for written questions: 6 May 2020)

 

Minutes:

There were no written questions.

6.

Motions

To debate any motions which have been submitted with advance notice, in accordance with Council Procedure Rule 12.

 

(deadline for motions: 6 May 2020)

 

 

Minutes:

There were no motions.

7.

Announcements by the Leader of the Council and the Chief Executive

To receive communications from the Leader of the Council and the Chief Executive

Minutes:

The Leader, Councillor McCord, made the following announcements:

 

Covid-19

The Leader paid tribute to all South Northamptonshire Council officers for their response to the Covid-19 pandemic in ensuring that services continued to be delivered and support provided to residents.

 

The Leader thanked the Chairman for personally contacting all Members.

 

Local Government Reform

The Leader referred to the amended Structural Change Order which had ben necessary due to eth postponement of the May 2020 elections. All elected Members on South Northamptonshire, Daventry District, Northampton Borough and Northamptonshire County Councils would automatically be Members of the Shadow West Northamptonshire Unitary Council. It was anticipated the first Shadow Council meeting would be on 2 June 2020.

 

The Leader reported that the amended Structural Change Order had established a Shadow Executive with 2 Members from each of the 4 councils. He had been appointed Leader and Councillor Jonathan Nunn had been appointed Deputy Leader. Councillor Rebecca Breese was SNC’s second representative on the Shadow Executive.

 

The Leader explained that there was still a lot of work to be done by the Local Government Reform Project team ahead of the 1 April 2021 creation date.

 

The Chief Executive made the following announcements:

 

Covid-19

The Chief Executive referred to the recent document that had been circulated to all Members detailing what SNC was doing in response to Covid-19 and explained that further updates would be provided as work moved on to the recovery phase.

 

The Chief Executive the council had followed the national lead and worked extremely well with partners across the county focussing on supporting residents and the local community and this joined up working would continue.

 

Local Government Reform

The Chief Executive advised Members that updates would be provided on an ongoing basis.

 

Achievements

The Chief Executive paid tribute to Stuart Wheeldon, Health and Environmental Protection Manager, who had recently achieved Charter Status. 

8.

Questions to the Leader of the Council and the Chief Executive

The Chairman to invite questions to the Leader of the Council and the Chief Executive relevant to their announcements

Minutes:

In response to the announcements by the Leader and Chief Executive, the Leader of the Liberal Democrat Group, Councillor Lofts, added his thanks and paid tribute to the council’s staff for their response to Covid-19. Councillor Lofts also thanked the Senior Management Team for the communications that had been sent to members which had ensured Members remained up-to-date on matters.

9.

Climate Change Action Plan pdf icon PDF 97 KB

Report of Executive Director: Operations

 

Purpose of report

 

This report follows two previous reports to Council in 2019 that set out the Climate Change challenge in South Northants and the key potential action areas for reducing carbon emissions.

 

The report recommends several short-term actions that can be carried out in 2020/21, before the West Northants unitary authority is formed and that will progress carbon reduction. Targets are also recommended that are based on a calculation of what is needed for South Northants to make its contribution to the Government’s goal of making the UK carbon neutral by 2050. They are presented as aspirational targets, many parts of them are outside of the direct control of local authorities, and they can be reviewed by the West Northants Council considering the learning from implementing the Action Plan.

 

The Coronavirus pandemic will clearly influence the Action Plan and that learning can also be fed into a future review of the targets and actions.

 

Recommendations

 

The meeting is recommended to:

            

1.1          Adopt the aspirational targets for carbon emission reduction set out in table 2, Appendix 1.

 

1.2          Agree the 2020/21 Climate Change Action Plan set out in paragraphs 3.4-3.10.

 

Additional documents:

Decision:

Resolved

 

(1)           That the following aspirational targets for carbon emission reduction be agreed.

 

Sector

Target

Housing

·       Upgrade insulation in 2063 homes per year up to 2030

·       Fit 1314 eco-heating systems each year

Transport

·       40% commuting by public transport, cycling or walking by 2030

·       Increase car sharing for remaining car users

·       Minimum 59 EV chargers by 2030

Energy

·       Minimum 176MW renewable power as soon as possible

Trees

·       Minimum 20% tree cover as soon as practicable

Waste

·       70% of municipal waste reused, recycled or composted by 2025 with zero waste as soon as possible

 

(2)           That the 2020/21 Climate Change Action Plan (Annex to the Minutes as set out in the Minute Book) be agreed.

 

Minutes:

The Executive Director: Operations submitted a report which followed two previous reports to Council in 2019 that set out the Climate Change challenge in South Northamptonshire and the key potential action areas for reducing carbon emissions.

 

The report recommended several short-term actions that could be carried out in 2020/21, before the West Northamptonshire Unitary authority was formed and that would progress carbon reduction. Targets were also recommended that were based on a calculation of what was needed for South Northamptonshire to make its contribution to the Government’s goal of making the UK carbon neutral by 2050. They were presented as aspirational targets, many parts of them were outside of the direct control of local authorities, and they could be reviewed by West Northamptonshire Unitary Council considering the learning from implementing the Action Plan. It was nighlighted that the Coronavirus pandemic would influence the Action Plan and that learning could also be fed into a future review of the targets and actions.

 

Resolved

 

(1)           That the following aspirational targets for carbon emission reduction be agreed.

 

Sector

Target

Housing

·       Upgrade insulation in 2063 homes per year up to 2030

·       Fit 1314 eco-heating systems each year

Transport

·       40% commuting by public transport, cycling or walking by 2030

·       Increase car sharing for remaining car users

·       Minimum 59 EV chargers by 2030

Energy

·       Minimum 176MW renewable power as soon as possible

Trees

·       Minimum 20% tree cover as soon as practicable

Waste

·       70% of municipal waste reused, recycled or composted by 2025 with zero waste as soon as possible

 

(2)           That the 2020/21 Climate Change Action Plan (Annex to the Minutes as set out in the Minute Book) be agreed.

 

10.

Contaminated Land Strategy pdf icon PDF 69 KB

Report of Executive Director: Operations

 

Purpose of report

 

To obtain approval for South Northamptonshire Council’s Contaminated Land Strategy following a review of the previous version.

 

Recommendations

            

The meeting is recommended:

 

1.1          To approve the updated version of the Contaminated Land Strategy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)           That the updated version of the Contaminated Land Strategy (Annex to the Minutes as set out in the Minute Book) be approved.

Minutes:

The Executive Director: Operations submitted a report to obtain approval for South Northamptonshire Council’s Contaminated Land Strategy following a review of the previous version.

 

Resolved

 

(1)           That the updated version of the Contaminated Land Strategy (Annex to the Minutes as set out in the Minute Book) be approved.

11.

Scrutiny Annual Report 2019/2020 pdf icon PDF 59 KB

Report of Executive Director: Resources (Monitoring Officer)

 

Purpose of report

 

This report presents the Scrutiny Committee Annual Report for 2019/20. 

 

Recommendations

             

The meeting is recommended:

 

1.1           To note the Scrutiny Committee Annual Report 2019/20

 

Additional documents:

Decision:

Resolved

 

(1)           That the Scrutiny Committee Annual Report 2019/20 (Annex to the Minutes as set out in the Minute Book) be noted.

Minutes:

The Executive Director: Resources (Monitoring Officer) submitted a report which presented the Scrutiny Committee Annual Report for 2019/20. 

 

In introducing the report, the Chairman of the Scrutiny Committee for 2019/20, Councillor Sandra Barnes, thanked all members of the Committee for their hard work and diligence in reviewing and scrutinising many varied issues over the year.

 

On behalf of the Council, the Leader, Councillor Ian McCord, thanked Councillor Barnes and the Scrutiny Committee for all the work they had undertaken to support the council and Cabinet.

 

Resolved

 

(1)           That the Scrutiny Committee Annual Report 2019/20 (Annex to the Minutes as set out in the Minute Book) be noted.

12.

Notification of Decisions Taken by the Chief Executive Under Urgency Powers pdf icon PDF 71 KB

Report of Chief Executive

 

Purpose of report

 

To inform the Council of two decisions taken under urgency powers by the Chief Executive in relation to Covid-19 financial support to businesses and residents (Appendix 1) and planning procedures and delegated authority (Appendix 2).

 

Recommendations

            

The meeting is recommended:

 

 1.1         To note the decision taken under urgency powers by the Chief Executive in relation to Covid-19 financial support to businesses and residents (Appendix 1).

 

1.2      To note the decision taken under urgency powers by the Chief Executive in relation to planning procedures and delegated authority (Appendix 2).

 

Additional documents:

Decision:

Resolved

 

(1)           That the decision taken under urgency powers by the Chief Executive in relation to Covid-19 financial support to businesses and residents (Annex to the Minutes as set out in the Minute Book) be noted.

 

(2)           That the decision taken under urgency powers by the Chief Executive in relation to planning procedures and delegated authority (Annex to the Minutes as set out in the Minute Book) be noted.

 

Minutes:

The Chief Executive submitted a report to inform the Council of two decisions taken under urgency powers by the Chief Executive in relation to Covid-19 financial support to businesses and residents and planning procedures and delegated authority.

 

Resolved

 

(1)           That the decision taken under urgency powers by the Chief Executive in relation to Covid-19 financial support to businesses and residents (Annex to the Minutes as set out in the Minute Book) be noted.

 

(2)           That the decision taken under urgency powers by the Chief Executive in relation to planning procedures and delegated authority (Annex to the Minutes as set out in the Minute Book) be noted.

 

13.

Urgent Business (previously agreed with the Chairman)

Minutes:

There were no items of urgent business.