Agenda, decisions and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk

Items
No. Item

60.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

61.

Minutes of Council pdf icon PDF 110 KB

To confirm the Minutes of the meeting of the Council held on 23 October 2019.

Minutes:

The minutes of the meeting of Council held on 23 October 2019 were agreed as a correct record and signed by the Chairman.

62.

Chairman's Announcements pdf icon PDF 208 KB

To receive communications from the Chairman of the Council.

 

Minutes:

The Chairman made the following announcements:

 

General Housekeeping

There were no planned fire drills so if the alarm did sound, meeting attendees should follow the evacuation instructions given by officers. 

 

All meeting attendees were requested to switch mobile phones to silent.

 

Chairman’s Engagements

A copy of the events the Chairman had attended was included in the agenda pack.

 

The Chairman thanked Members who had attended the recent Carol Service, which had been an excellent event.  

 

Post

The Chairman reminded Members to collect any post from their pigeon holes.

 

63.

Public Participation

(i)                 Receipt of Petitions (if any) from Local Government Electors for the District

 

(ii)               Questions (if any) from the Public

 

Minutes:

There was no public participation.

64.

Written Questions

To receive any written questions and answers which have been submitted with advance notice in accordance with Council Procedure Rule 11.2.

Minutes:

There were no written questions.

65.

Motions

To debate any motions which have been submitted with advance notice, in accordance with Council Procedure Rule 12.

 

Minutes:

There were no motions.

66.

Announcements by the Leader of the Council and the Chief Executive

To receive communications from the Leader of the Council and the Chief Executive

Minutes:

The Leader made the following announcements:

 

1.     The Leader thanked the (Acting) Returning Officer, Deputy (Acting) Returning Officer, the Elections Co-ordinator and all staff who had worked on the 12 December General Election for their hard work.

 

2.     The Leader wished all Members and Officers a very Merry Christmas and Happy New Year.

 

The Chief Executive made the following announcement:

 

1.     The Chief Executive thanked the Leader for his words and echoed the comments in thanking all staff who had helped at the General Election.

67.

Questions to the Leader of the Council and the Chief Executive

The Chairman to invite questions to the Leader of the Council and the Chief Executive relevant to their announcements

Minutes:

There were no questions to the Leader or Chief Executive on their announcements.

68.

Climate Change pdf icon PDF 97 KB

Report of Executive Director Operations

 

Purpose of report

 

This report summarises progress in meeting the resolution made by Council in July 2019 about Climate Change.

 

Recommendations

            

The meeting is recommended to:

 

1.1           Note the findings of the South Northamptonshire District Carbon Footprint report attached as an appendix to the report.

 

1.2           Note the potential areas for action listed in section 5 

 

1.3           Request that the Scrutiny Working Party submit a further report in April 2020 with recommended actions following further evaluation and costing.

 

1.4           Instruct officers to carry out further liaison with our unitary partner authorities to prepare the proposed unitary councils to take carbon reduction actions.

 

1.5           Note that the scheduled All Member Seminar on 21 January 2020 will be used for an all Members briefing and discussion on Climate Change.

 

Additional documents:

Decision:

Resolved

 

(1)            That the findings of the South Northamptonshire District Carbon Footprint report (annex to the Minutes as set out in the Minute Book) be noted.

 

(2)            That the following potential areas for action be noted: own operations; communications; waste and recycling; planting; planning; transport; and, adaptation  

 

(3)            That the Scrutiny Working Party be requested to submit a further report in April 2020 with recommended actions following further evaluation and costing.

 

(4)            That officers be instructed to carry out further liaison with our unitary partner authorities to prepare the proposed unitary councils to take carbon reduction actions.

 

(5)            That it be noted that the scheduled All Member Seminar on 21 January 2020 will be used for an all Members briefing and discussion on Climate Change.

 

Minutes:

The Executive Director Operations submitted a report which summarised progress in meeting the resolution made by Council in July 2019 about Climate Change.

 

In introducing the report, the Chairman of the Scrutiny Committee and Climate Change Scrutiny Working Party, Councillor Sandra Barnes thanked the Environmental Projects Officer for her hard work supporting the Scrutiny Working Party.

 

Councillor Barnes explained that a number of areas for action for South Northamptonshire Council (SNC) had been identified. In light of local government reform, there had been engagement with Daventry District Council (DDC) and the two councils were working towards a common statement. A meeting with Northampton Borough Council (NBC)was scheduled and it was hoped that they would engage with SNC and DDC.

 

Councillor Barnes reminded Members that the focus of the scheduled Member Seminar on 21 January 2020 would be Climate Change and encouraged all Members to attend.

 

Resolved

 

(1)            That the findings of the South Northamptonshire District Carbon Footprint report (annex to the Minutes as set out in the Minute Book) be noted.

 

(2)            That the following potential areas for action be noted: own operations; communications; waste and recycling; planting; planning; transport; and, adaptation  

 

(3)            That the Scrutiny Working Party be requested to submit a further report in April 2020 with recommended actions following further evaluation and costing.

 

(4)            That officers be instructed to carry out further liaison with our unitary partner authorities to prepare the proposed unitary councils to take carbon reduction actions.

 

(5)            That it be noted that the scheduled All Member Seminar on 21 January 2020 will be used for an all Members briefing and discussion on Climate Change.

 

69.

Draft Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022 pdf icon PDF 100 KB

Report of Assistant Director Wellbeing

 

Purpose of report

 

Cabinet has noted the contents of and endorsed the new countywide Domestic Abuse and Sexual Violence Strategy that has been produced by the Northamptonshire Community Safety Board (NCSB).  Full Council is now also being requested to endorse the strategy.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the contents of the new countywide strategy.

 

1.2     To provide comments on the new countywide strategy which officers can feedback to the Northamptonshire Community Safety Board.

 

1.3     To endorse the new countywide strategy.

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the new countywide Draft Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022 be noted.

 

(2)            That officers be requested to provide feedback to the Northamptonshire Community Safety Board querying the current lack of third sector representation on the Multi-agency Domestic Abuse/Sexual Violence Strategy Group which will eb established to drive the delivery of the strategy.

 

(3)            That the new countywide Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022 be endorsed.

Minutes:

The Assistant Director Wellbeing submitted a report which sought endorsement of the Draft Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022.

 

In introducing the report, the Portfolio Holder for Wellbeing, Councillor Karen Cooper, explained that Cabinet had noted the contents of and endorsed the new countywide Domestic Abuse and Sexual Violence Strategy that has been produced by the Northamptonshire Community Safety Board (NCSB). Full Council was now also being requested to endorse the strategy.

 

In considering the report, Members commented that there was no third-sector representation on the Strategic Board, which would likely be of benefit given their expertise and knowledge. The Executive Director Operations agreed to feedback the comments to the Northamptonshire Community Safety Board.

 

Resolved

 

(1)            That the contents of the new countywide Draft Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022 be noted.

 

(2)            That officers be requested to provide feedback to the Northamptonshire Community Safety Board querying the current lack of third sector representation on the Multi-agency Domestic Abuse/Sexual Violence Strategy Group which will be established to drive the delivery of the strategy.

 

(3)            That the new countywide Northamptonshire Domestic Abuse and Sexual Violence Strategy 2019-2022 be endorsed.

70.

Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies pdf icon PDF 156 KB

Report of Assistant Director Wellbeing

 

Purpose of report

 

The Cabinet has noted the contents of and endorsed several draft countywide community safety strategies that have been produced by the Northamptonshire Community Safety Board (NCSB) including an Action Against Hate Strategy and Tackling Anti-Social Behaviour Strategy.  Full Council is now also being requested to endorse the strategies.

 

Recommendations

            

The meeting is recommended:

 

1.1           To note the contents of the new countywide strategies.

 

1.2           To provide comments on the new countywide strategies which officers can feedback to the Northamptonshire Community Safety Board (NCSB).

 

1.3      To endorse the new countywide strategies.

 

Additional documents:

Decision:

Resolved

 

(1)            That the content of the new countywide Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies be noted.

 

(2)            That no comments be raised on the strategy for officers to feedback to the Northamptonshire Community Safety Board (NCSB).

 

(3)            That the new countywide Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies be endorsed.

 

Minutes:

The Assistant Director Wellbeing submitted a report which requested endorsement of the Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies.

 

In introducing the report, the Portfolio Holder for Wellbeing, Councillor Karen Cooper, explained that Cabinet had noted the contents of and endorsed several draft countywide community safety strategies that had been produced by the Northamptonshire Community Safety Board (NCSB) including an Action Against Hate Strategy and Tackling Anti-Social Behaviour Strategy.  Full Council was now also being requested to endorse the strategies.

 

Resolved

 

(1)            That the content of the new countywide Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies be noted.

 

(2)            That no comments be raised on the strategy for officers to feedback to the Northamptonshire Community Safety Board (NCSB).

 

(3)            That the new countywide Northamptonshire Action Against Hate Crime & Anti-Social Behaviour Strategies be endorsed.

 

71.

Towcester Centre for Leisure Capital Programme Funding pdf icon PDF 81 KB

Report of Executive Director of Finance

 

Purpose of report

 

To formalise the total capital funding available for the refurbishment of Towcester Centre for Leisure

 

Recommendations

 

The meeting is recommended:

 

1.1     To agree the 2020-21 capital budget allocation of £550,000 for the Towcester Centre for Leisure refurbishment ahead of the formal Capital budget deliberations for 2020-21 as this will allow the project to proceed immediately rather than waiting until February 2020 before being able to progress the project further.

 

Decision:

Resolved

 

(1)            That the 2020-21 capital budget allocation of £550,000 for the Towcester Centre for Leisure refurbishment be agreed ahead of the formal Capital budget deliberations for 2020-21 as this will allow the project to proceed immediately rather than waiting until February 2020 before being able to progress the project further.

Minutes:

The Executive Director Finance submitted a report to formalise the total capital funding available for the refurbishment of Towcester Centre for Leisure.

 

Resolved

 

(1)            That the 2020-21 capital budget allocation of £550,000 for the Towcester Centre for Leisure refurbishment be agreed ahead of the formal Capital budget deliberations for 2020-21 as this will allow the project to proceed immediately rather than waiting until February 2020 before being able to progress the project further.

72.

Polling District and Polling Places Review 2019 pdf icon PDF 91 KB

Report of Returning Officer

 

Purpose of report

 

To agree the recommendations of the Council’s Polling District and Polling Place Review 2019. 

 

Recommendations

            

The meeting is recommended:

 

 1.1          To agree the recommendations for Polling Districts and Polling Places within South Northamptonshire as set out at Appendix 1.

 

1.2           To note that the Constitution gives delegated authority to the Returning OfficerTo amend the Council’s Polling Districts and Polling Places Order as necessary”.

 

Additional documents:

Decision:

Resolved

 

(1)            That the proposals for Polling Districts and Polling Places within South Northamptonshire (annex to the Minutes as set out in the Minute Book) be agreed.

 

(2)            That it be noted that the Constitution gives delegated authority to the Returning OfficerTo amend the Council’s Polling Districts and Polling Places Order as necessary”.

 

 

Minutes:

The Returning Officer submitted a report to agree the recommendations of the Council’s Polling District and Polling Place Review 2019. 

 

Resolved

 

(1)            That the proposals for Polling Districts and Polling Places within South Northamptonshire (annex to the Minutes as set out in the Minute Book) be agreed.

 

(2)            That it be noted that the Constitution gives delegated authority to the Returning OfficerTo amend the Council’s Polling Districts and Polling Places Order as necessary”.

 

 

73.

Council Tax Reduction Scheme 2020-2021 pdf icon PDF 108 KB

Report of Executive Director Finance

 

Purpose of report

 

To seek approval for a Council Tax reduction Scheme for the financial year 2020-2021 on the recommendation of Cabinet and Budget and Financial Strategy Committee.

 

To provide members with an update on Council Tax discounts and to seek approval for Council Tax discounts for the financial year 2020-2021.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To approve a Council Tax Reduction Scheme (CTRS) for the year 1 April 2020 to 31 March 2021 as set out in the report and implement the scheme with effect from 1 April 2020.

 

1.2   To grant delegated authority to the Section 151 Officer to make amendments to the CTRS Regulations up to and including 31 January 2020 in consultation with the Portfolio Holder for Finance, Performance and Governance. 

 

1.3   To review the proposed level of Council Tax discounts for 2020-2021 and approve the following:

 

-Retain the discount for second homes at zero

-Retain the discount for empty homes (unoccupied and substantially unfurnished) at 50% 

 for 3 months and thereafter at zero.

-Retain the discount for empty homes undergoing major repair at zero

-Retain the empty homes premium of an additional 100% for properties that have remained empty for more than 2 years. 

 

Additional documents:

Decision:

Resolved

 

(1)            That a Council Tax Reduction Scheme (CTRS) for the year 1 April 2020 to 31 March 2021 as set out in the annex to the Minutes (as set out in the Minute Book) be approved and implemented with effect from 1 April 2020.

 

(2)            That delegated authority be granted to the Section 151 Officer to make amendments to the CTRS Regulations up to and including 31 January 2020 in consultation with the Portfolio Holder for Finance, Performance and Governance. 

 

(3)            That, having given due consideration, the following Council Tax discounts for 2020-2021 be approved:

 

·       Retain the discount for second homes at zero

·       Retain the discount for empty homes (unoccupied and substantially unfurnished) at 50% for 3 months and thereafter at zero.

·       Retain the discount for empty homes undergoing major repair at zero

·       Retain the empty homes premium of an additional 100% for properties that have remained empty for more than 2 years. 

 

Minutes:

The Executive Director Finance submitted a report to seek approval for a Council Tax reduction Scheme for the financial year 2020-2021 on the recommendation of Cabinet and Budget and Financial Strategy Committee.

 

The report also provided members with an update on Council Tax discounts and to seek approval for Council Tax discounts for the financial year 2020-2021.

 

Resolved

 

(1)            That a Council Tax Reduction Scheme (CTRS) for the year 1 April 2020 to 31 March 2021 as set out in the annex to the Minutes (as set out in the Minute Book) be approved and implemented with effect from 1 April 2020.

 

(2)            That delegated authority be granted to the Section 151 Officer to make amendments to the CTRS Regulations up to and including 31 January 2020 in consultation with the Portfolio Holder for Finance, Performance and Governance. 

 

(3)            That, having given due consideration, the following Council Tax discounts for 2020-2021 be approved:

 

·       Retain the discount for second homes at zero

·       Retain the discount for empty homes (unoccupied and substantially unfurnished) at 50% for 3 months and thereafter at zero.

·       Retain the discount for empty homes undergoing major repair at zero

·       Retain the empty homes premium of an additional 100% for properties that have remained empty for more than 2 years. 

 

74.

Urgent Business (previously agreed with the Chairman)

Minutes:

There were no items of urgent business.