Agenda and decisions

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

3.

Minutes of Council pdf icon PDF 290 KB

To confirm the Minutes of the meeting of the Council held on 14 January 2019.

4.

Chairman's Announcements

To receive communications from the Chairman of the Council.

 

5.

Public Participation

(i)                 Receipt of Petitions (if any) from Local Government Electors for the District

 

(ii)               Questions (if any) from the Public

 

6.

Written Questions

To receive any written questions and answers which have been submitted with advance notice in accordance with Council Procedure Rule 11.2.

7.

Motions pdf icon PDF 184 KB

To debate any motions which have been submitted with advance notice, in accordance with Council Procedure Rule 12.

 

8.

Announcements by the Leader of the Council and the Chief Executive

To receive communications from the Leader of the Council and the Chief Executive

9.

Questions to the Leader of the Council and the Chief Executive

The Chairman to invite questions to the Leader of the Council and the Chief Executive relevant to their announcements

10.

Robustness of Estimates and the Adequacy of Reserves and Balances Local Government Act 2003 (Section 25) pdf icon PDF 264 KB

Report of Assistant Director Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

Section 25 of The Local Government Act 2003, places a duty on the Chief Finance Officer to make a report to the authority on:

 

      The robustness of the estimates included within the budget

      The adequacy of the reserves and balances.

 

Members must have regard to the contents of this report when considering the budget.

 

Recommendations

 

The meeting is recommended:

 

1.1.       To note the contents of this report.

 

Decision:

Resolved

 

(1)          That the report be noted.

11.

Business Plan 2019/20 and Medium Term Financial Strategy 2019/20 - 2023/24 pdf icon PDF 624 KB

Report of Assistant Director Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

The Business Plan and Summary Medium Term Financial Strategy are presented as an integrated report. This demonstrates the Councils strategic approach to aligning its resource to the delivery of Councils Priorities.

 

This report provides members with an update on the Business Plan 2019/20 and the Council’s Summary Medium Term Financial Strategy (MTFS) for 2019/20 to 2023/24 and the final MTFS.    

 

Recommendations

 

The meeting is recommended:

 

1.1.       To consider and approve the Business Plan set out in Appendix 1.

 

1.2.       To note the Risk Register contained at Appendix 2.

 

1.3.       To consider and approve an increase in the level of Council Tax for South Northamptonshire Council of 2.99% for 2019/20.

 

1.4.       To consider and approve the Medium Term Financial Strategy (MTFS), Revenue Budget 2019/20 and Capital Programme including recommending the growth and savings proposals included at Appendix 8.

 

1.5.       To consider and approve a minimum level of General Fund reserves of £1.8m.

 

1.6.       To consider and approve that authority be delegated to the Chief Finance Officer in consultation with the Portfolio Holder for Finance & Governance and Leader of the Council, and where appropriate the relevant Director and Portfolio Holder to:

·         Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·         Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

 

1.7.       To consider that the Fees & Charges set out in Appendix 7 be approved.

 

1.8.       To consider the Treasury Management Strategy, including the Prudential Indicators, Minimum Revenue Provision (MRP) Policy and Affordable Borrowing Limit for 2019/20 as set out in Appendix 6.

 

1.9.       To consider and approve that authority be delegated to the Chief Finance Officer to make any technical changes necessary to the papers for the Council meeting of 27 February 2019, including changes to the Finance Settlement and change relating to Parish Precepts and Council Tax levels associated with those changes.

 

1.10.    To note that the contents of the Section 25 report from the Chief Finance Officer in relation to the robustness of estimates and adequacy of reserves are set out in another section of the agenda.

 

1.11.    To consider and approve the appended statement of pay policy for 2019/20 as required by the Localism Act and detailed in Appendix 9.

 

1.12.    To note the equality impact assessment for 2019/20 detailed in Appendix 10.

 

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration, the Business Plan (annex to the Minutes as set out in the Minute Book), be approved.

 

(2)          That the Risk Register (annex to the Minutes as set out in the Minute Book) be noted.

 

(3)          That, having given due consideration, an increase in the level of Council Tax for South Northamptonshire Council of 2.99% for 2019/20 ne approved.

 

(4)          That, having given due consideration, the Medium Term Financial Strategy (MTFS), Revenue Budget 2019/20 and Capital Programme including recommending the growth and savings proposals (annexes to the Minutes as set out in the Minute Book), be approved.

 

(5)          That, having given due consideration, a minimum level of General Fund reserves of £1.8m be approved.

 

(6)          That, having given due consideration, authority be delegated to the Chief Finance Officer in consultation with the Portfolio Holder for Finance & Governance and Leader of the Council, and where appropriate the relevant Director and Portfolio Holder to:

·         Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·         Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

 

(7)          That, having given due consideration, the Fees & Charges (annex to the Minutes as set out in the Minute Book), be approved.

 

(8)          That, having given due consideration, the Treasury Management Strategy, including the Prudential Indicators, Minimum Revenue Provision (MRP) Policy and Affordable Borrowing Limit for 2019/20 (annexes to the Minutes as set out in the Minute Book), be approved.

 

(9)          That, having given due consideration, authority be delegated to the Chief Finance Officer to make any technical changes necessary to the papers for the Council meeting of 27 February 2019, including changes to the Finance Settlement and change relating to Parish Precepts and Council Tax levels associated with those changes.

 

(10)       That the contents of the Section 25 report from the Chief Finance Officer in relation to the robustness of estimates and adequacy of reserves, as set out in the previous agenda item, be noted.

 

(11)       That, having given due consideration, the statement of pay policy for 2019/20 as required by the Localism Act (annex to the Minutes as set out in the Minute Book), be noted.

 

(12)       That the equality impact assessment for 2019/20 be noted.

 

12.

Adjournment of Council Meeting

The Council to adjourn, if necessary to allow Cabinet to meet to consider any proposals which do not accord with Cabinet’s recommendations.

13.

Calculating the amounts of Council Tax for 2019/20 and setting the Council Tax for 2019/20 pdf icon PDF 148 KB

Report of Section 151 Officer

 

Purpose of report

 

To detail the Calculations for the amounts of Council Tax for 2019-20 and the setting of Council Tax for 2019-2020.

 

Recommendations

            

It is recommended that the Council resolves:-

 

1.1         That it be noted that the Section 151 Officer in consultation with the Portfolio holder for Finance and Governance calculated the Council Tax Base 2019-20:

 

a)            for the whole Council area as 36,067.1 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

b)            For dwellings in those parts of its area to which a Parish Precept relates as in column 2 of the attached Appendix 1.

 

1.2         That the Council Tax requirement for the Council’s own purposes for 2019-20 (excluding Parish Precepts and Special Expenses) is £6,900,718.

 

1.3         That the following amounts be calculated for the year 2019-20 in accordance with Sections 31 to 36 of the Act:-

 

a)            £38,339,986 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

b)           £28,355,046 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

c)            £9,984,940 being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

d)            £276.84 being the amount at 3(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

e)           £3,084,222 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2.

 

f)             £191.33 being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by Item T(1(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates;

 

1.4      It be noted that for the year 2019-20 the Northamptonshire County Council, the Police and Crime Commissioner for Northamptonshire and the Northamptonshire Commissioner Fire and Rescue Authority have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below :-

Valuation

Northamptonshire County Council

Police and Crime Commissioner for Northamptonshire

Northamptonshire Commissioner Fire and Rescue Authority

Band

£

£

£

A

824.07

163.36

40.51

B

961.41

190.59

47.26

C

1,098.76

217.81

54.01

D

1,236.10

245.04  ...  view the full agenda text for item 13.

Additional documents:

Decision:

Resolved

 

(1)          That it be noted that the Section 151 Officer in consultation with the Portfolio holder for Finance and Governance calculated the Council Tax Base 2019-20:

 

a)            for the whole Council area as 36,067.1 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

b)            For dwellings in those parts of its area to which a Parish Precept relates as in column 2 of the annex to the Minutes (as set out in the Minute Book).

 

(2)          That the Council Tax requirement for the Council’s own purposes for 2019-20 (excluding Parish Precepts and Special Expenses) is £6,900,718.

 

(3)          That the following amounts be calculated for the year 2019-20 in accordance with Sections 31 to 36 of the Act:-

 

a)            £38,339,986 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

b)           £28,355,046 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

c)            £9,984,940 being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

d)            £276.84 being the amount at 3(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

e)           £3,084,222 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2 (annex to the Minutes as set out in the Minute Book).

 

f)             £191.33 being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by Item T(1(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates;

 

(4)          That iIt be noted that for the year 2019-20 the Northamptonshire County Council, the Police and Crime Commissioner for Northamptonshire and the Northamptonshire Commissioner Fire and Rescue Authority have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below :-

 

Valuation

Northampton-shire County Council

Police and Crime Commissioner for Northampton-shire

Northampton-shire Commissioner Fire and Rescue Authority

Band

£

£

£

A

824.07

163.36

40.51

B

961.41

190.59

47.26

C

1,098.76

217.81

54.01

D

1,236.10

245.04

60.76

E

1,510.79

299.49

74.26

F

1,785.48

353.95

87.76

G

2,060.17

408.40

101.27

H

2,472.20  ...  view the full decision text for item 13.

14.

Business Rates Retail Relief Policy pdf icon PDF 149 KB

Report of Assistant Director Finance, Procurement and Property (Section 151 Officer)

 

Purpose of report

 

To provide members with an update on the retail relief scheme announced in the Budget and to seek approval for a Business Rates Retail Relief Policy for 2019-2020.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of this report.

 

 1.2    To approve the proposed Business Rates Retail Relief Policy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)            That the contents of the report be noted.

 

(2)            That the Business Rates Retail Relief Policy (annex to the Minutes as set out in the Minute Book) be approved.

15.

Local Discretionary Business Rate Relief Scheme 2019-20 pdf icon PDF 125 KB

Report of Assistant Director: Finance, Procurement and Property (Section 151 Officer)

.

Purpose of report

 

For members to consider the proposed Local Discretionary Relief Policy and to seek approval of the Discretionary Business Rate Relief Scheme for 2019-2020.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of the report.

 

1.2     To approve the adoption of the Local Discretionary Business Rate Relief Scheme for 2019-20 (Appendix A).

 

Additional documents:

Decision:

Resolved

 

(1)          That the report be noted.

 

(2)          That the adoption of the Local Discretionary Business Rate Relief Scheme for 2019-20 (annex to the Minutes as set out in the Minute Book) be approved.

16.

Local Government Reform In Northamptonshire - Proposed Joint Committee pdf icon PDF 240 KB

Report of Executive Director: Resources (Monitoring Officer)

 

Purpose of report

 

To consider establishment of a joint committee between councils with functions related to implementation of local government reform for Northamptonshire, particularly in respect of the operation of a shadow authority.

 

Recommendations

            

The meeting is recommended to agree that:

 

 1.1        A ‘WestNorthamptonshire Joint Committee’ of 16 seats (4 per council) be established with Northampton Borough Council, Daventry District Council and Northamptonshire County Council, effective from 28 February 2019, with delegated functions as set out in the terms of reference at Appendix 1, subject to these other councils so resolving.

 

1.2         The statutory allocation of seats to political groups be noted and the nominations for appointments to committees in accordance with the wishes of the political groups be approved, as detailed in the ‘Membership of Committees 2018-19’ schedule – to be tabled at the Full Council meeting.

 

1.3         Subject to resolutions as per above, the Monitoring Officer be delegated authority to produce a ‘West Northamptonshire Joint Committee Agreement’ identifying appropriate standing orders and operating practices for the Committee; and in consultation with the Leader of the Council, to negotiate, finalise and enter into the proposed agreement with the other councils in west Northamptonshire.

 

Additional documents:

Decision:

Resolved

 

(1)          That a ‘WestNorthamptonshire Joint Committee’ of 16 seats (4 per council) be established with Northampton Borough Council, Daventry District Council and Northamptonshire County Council, effective from 28 February 2019, with delegated functions as set out in the terms of reference (annex to the Minutes as set out in the Minute Book), subject to these other councils so resolving.

 

(2)          That the statutory allocation of seats to political groups (3 Conservative, 1 Liberal Democrat and named substitutes) be noted and the nominations for appointments to committees in accordance with the wishes of the political groups (Joint Committee - Conservative: Councillors Breese, McCord, Rawlinson; Substitutes: Bignell, Cooper, Grant; and, Liberal Democrat: Councillor Lofts; Substitute: Councillor Johns)  be approved, as detailed in the ‘Membership of Committees 2018-19’ schedule (annex to the Minutes as set out in the Minute Book).

 

(3)          That, further to the resolutions as per above, the Monitoring Officer be delegated authority to produce a ‘West Northamptonshire Joint Committee Agreement’ identifying appropriate standing orders and operating practices for the Committee; and in consultation with the Leader of the Council, to negotiate, finalise and enter into the proposed agreement with the other councils in west Northamptonshire.

 

17.

Local Government Reform in Northamptonshire - Structural Changes Order pdf icon PDF 267 KB

Report of Executive Director: Resources (Monitoring Officer)

 

Purpose of report

 

To consider making representations to Government on legal, governance and electoral arrangements for transition to a prospective unitary authority for the area. 

 

Recommendations

            

The meeting is recommended to agree that:

 

1.1           The recommended preferences for a Structural Changes Order, as per Appendix 1, be included in a submission to Government.

 

1.2           Amendment of the submitted preferences, as arising from negotiations with Government officials, be delegated to the Chief Executive in consultation with the Leader and with the Monitoring Officer - where it is not expedient to formally report to Council or duly appointed Committee.

 

1.3           The submission be accompanied by a statement reiterating the councils’ original position that “Government commits to meeting the [significant implementation] challenges and ensures that we are collectively equipped to deliver success” as per the councils’ original Joint Proposal.

 

1.4           The submission includes an expression of in-principle desire for a consequential ‘Section 24 direction’ to apply to all of the councils, the details of which to be separately agreed between the councils and Government.

 

Additional documents:

Decision:

Resolved

 

(1)              That the recommended preferences for a Structural Changes Order, as per the annex to the Minutes (as set out in the Minute Book), be included in a submission to Government.

 

(2)              That amendment of the submitted preferences, as arising from negotiations with Government officials, be delegated to the Chief Executive in consultation with the Leader and with the Monitoring Officer - where it is not expedient to formally report to Council or duly appointed Committee.

 

(3)              That the submission be accompanied by a statement reiterating the councils’ original position that “Government commits to meeting the [significant implementation] challenges and ensures that we are collectively equipped to deliver success” as per the councils’ original Joint Proposal.

 

(4)              That the submission confirm no desire for a consequential ‘Section 24 direction’.

18.

Urgent Business (previously agreed with the Chairman)