Agenda, decisions and minutes

Venue: The Forum, Moat Lane, Towcester, Northants NN12 6AD

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Items
No. Item

39.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

40.

Minutes of Council pdf icon PDF 321 KB

To confirm the Minutes of the meeting of the Council held on 19 July 2017.

Minutes:

The Minutes of the meeting of Council held on 19 July 2017 were agreed as a correct record and signed by the Chairman.

41.

Chairman's Announcements pdf icon PDF 193 KB

To receive communications from the Chairman of the Council.

 

Minutes:

The Chairman made the following announcements:

 

Yvonne Rees, Chief Executive

The Chairman welcomed Yvonne Rees to her first meeting of Council.

 

Public Attendance at the Meeting

The Chairman welcomed the residents from Paulerspury to the meeting who were in attendance to listen to Council consider agenda item 10, Community Governance Review.

 

The Chairman advised that Members of the public were permitted to film, broadcast and report on the meeting, subject to the efficient running of the meeting not being affected.

 

Councillor Judith Baxter

The Chairman advised Council that a request for a six month dispensation 18 April 2018 Council meeting had been received from Councillor Judith Baxter due to ill health. The Chairman and Council extended their best wishes to Councillor Baxter.

 

Resolved

 

(1)          That Councillor Judith Baxter be granted a six month dispensation to 18 April 2018.

 

Councillors Poppy Appeal

The Chairman reminded Members that the Councillors Poppy Appeal was on Tuesday 31 October. Councillors who hadn’t already volunteered and wished to do so, should speak to the Chairman’s PA, Dee Fagan.

 

Fun Raise Sing!

The Chairman advised that she was spear heading a concert at The Venue, Milton Keynes at 6pm on Saturday 11 November 2017 in aid of Children in Need.

 

School children in the district had attended a song writing workshop and written songs that were motivational, inspiring, thought-provoking and stirring. They would be performing their songs at this concert which would be recorded and included in the local BBC news broadcast for Children in Need on 17 November.

 

The Chairman’s PA, Dee Fagan would be sending an email about how to book tickets

 

Carol Service

The Chairman advised that her Christmas carol service was at 6pm on Thursday 14 December in the Council Chamber at The Forum. Members were encouraged to come along for a sing and a mince pie.

 

Chairman’s Tea

The Chairman advised that she was hosting her Chairman’s Tea at 4.30pm on Friday 26 January in the Council Chamber at The Forum. If Members wished to volunteer, they should speak to the Chairman’s PA, Dee Fagan.

 

Chairman’s Dinner

That Chairman advised Members that her Chairman’s dinner would be on Friday 20 April. Further details would follow in due course.

 

Chairman’s Engagements

A list of engagements attended by the Chairman or Vice-Chairman since the last meeting of Council was published as part of the agenda.

 

Post

The Chairman reminded Members to collect any post from pigeon holes.

 

42.

Public Participation

(i)                 Receipt of Petitions (if any) from Local Government Electors for the District

 

(ii)               Questions (if any) from the Public

 

Minutes:

There was no public participation.

43.

Written Questions pdf icon PDF 94 KB

To receive any written questions and answers which have been submitted with advance notice in accordance with Council Procedure Rule 11.2.

Minutes:

One written question had been received from Councillor Martin Johns to the Leader of the Council, Councillor Ian McCord on Towcester’s planned A5 Relief Road:

 

Can the Leader update the Council on any tangible progress made in his discussions with Highways England and the Department for Transport regarding securing an earlier completion to Towcester’s planned A5 relief road?

 

In response to the question, Councillor McCord advised that the Deputy Leader, Councillor Bignell, the Portfolio Holder for Planning and Environment, Councillor Roger Clarke and Andrea Leadsom MP had met the Transport Minister the previous day at which this had been discussed. An offer from Highways England had been received for additional funding, additional sources were being looked at and Councillors would be advised as soon as information was available.

 

Further to the Leader’s response, Councillor Johns explained that an important part of the issue was detrunking through Towcester town centre and keeping HGVs from driving through the town centre to help meet air quality monitoring targets. Councillor Johns expressed disappointment that meetings to date had not been held in public and looked forward to further updates. 

 

In response, Councillor McCord advised that the detrunking matter had been raised with Highways England.

44.

Motions pdf icon PDF 110 KB

To debate a motion which has been submitted with advance notice, in accordance with Council Procedure Rule 12.

 

Working Definition of Anti-Semitism

This council notes the letter from the Secretary of State for Communities and Local Gvt that in December 2016 the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism:

 

“Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

South Northamptonshire Council formally adopts this definition.

 

Copy of letter and additional information included with this motion for circulation to all members.

 

Proposer: Councillor Ian McCord

Additional documents:

Decision:

Resolved

 

(1)          That the following motion be adopted:

 

Working Definition of Anti-Semitism

That the letter from the Secretary of State for Communities and Local Government advising that in December 2016 the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism be noted and that South Northamptonshire Council also adopt the working definition:

 

“Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

 

Minutes:

It was moved by Councillor McCord, and seconded by Councillor Johns, that the following motion be adopted:

 

Working Definition of Anti-Semitism

That the letter from the Secretary of State for Communities and Local Government advising that in December 2016 the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism be noted and that South Northamptonshire Council also adopt the working definition:

 

“Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

The motion was debated and subsequently agreed.

 

Resolved

 

(1)          That the following motion be adopted:

 

Working Definition of Anti-Semitism

That the letter from the Secretary of State for Communities and Local Government advising that in December 2016 the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism be noted and that South Northamptonshire Council also adopt the working definition:

 

“Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

 

45.

Announcements by the Leader of the Council

To receive communications from the Leader of the Council

Minutes:

There were no announcements by the Leader.

46.

Questions to the Leader of the Council

The Chairman to invite questions to the Leader of the Council relevant to his Announcements

Minutes:

There being no announcements by the Leader, there were no questions from Members.

47.

Community Governance Review - results of first consultation and recommendations for second consultation, and update regarding Parliamentary Boundary Review pdf icon PDF 243 KB

Report of Chief Executive

 

Purpose of report

 

To provide an update on the Community Governance Review (CGR), including the results of the first consultation period held earlier this year.

 

To consider the draft recommendations of the CGR Working Group that will form the basis of the second consultation phase which will start on 30 October 2017.

 

To provide a further update regarding the next stages of the Parliamentary Boundary Review. 

 

Recommendations

             

Council is recommended to approve the following:

 

 1.1        Consultation on the boundary between Towcester and Paulerspury being moved as shown in appendix 3.

 

1.2      Consultation on the boundary between Brackley and Evenley being moved as shown in appendix 4.

 

1.3      Consultation on the creation of a Brackley North ward at Town Council level, as shown in appendix 5.

 

1.4      Consultation on the name of Greatworth Parish Council being changed to Greatworth and Halse Parish Council.

 

1.5      Consultation on the number of Parish Councillors for King’s Sutton Parish Council being reduced from 15 to 11.

 

1.6      Authority being delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group.

 

Additional documents:

Decision:

Resolved

 

(1)          That consultation on the boundary between Towcester and Paulerspury being moved as set out on the map in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(2)          That consultation on the boundary between Brackley and Evenley being moved as shown in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(3)          That consultation on the creation of a Brackley North ward at Town Council level as set out on the map in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(4)          That consultation on the name of Greatworth Parish Council being changed to Greatworth and Halse Parish Council be agreed.

 

(5)          That consultation on the number of Parish Councillors for King’s Sutton Parish Council being reduced from 15 to 11 be agreed.

 

(6)          That authority be delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group.

 

Minutes:

The Chief Executive submitted a report to provide an update on the Community Governance Review (CGR), including the results of the first consultation period held earlier this year, and to consider the draft recommendations of the CGR Working Group that would form the basis of the second consultation phase which would start on 30 October 2017.

 

The report also provided a further update regarding the next stages of the Parliamentary Boundary Review.

 

Resolved

 

(1)          That consultation on the boundary between Towcester and Paulerspury being moved as set out on the map in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(2)          That consultation on the boundary between Brackley and Evenley being moved as shown in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(3)          That consultation on the creation of a Brackley North ward at Town Council level as set out on the map in the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(4)          That consultation on the name of Greatworth Parish Council being changed to Greatworth and Halse Parish Council be agreed.

 

(5)          That consultation on the number of Parish Councillors for King’s Sutton Parish Council being reduced from 15 to 11 be agreed.

 

(6)          That authority be delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group.

 

48.

Chief Officer and Deputy Chief Officer Appointment Process pdf icon PDF 124 KB

** Please note that this report will follow as the proposals will be considered by the Joint Commissioning Committee at their meeting on 11 October 2017 **

 

Report of Chief Executive

 

Purpose of report

 

To confirm the arrangements for the appointment of Chief Officers and Deputy Chief Officers.

 

Recommendations

            

Council is recommended to:

 

 1.1        Agree to amend the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service, subject to a similar decision being made by the Cherwell District Council.

 

1.2      Delegate authority to the Monitoring officer to amend the constitution, in accordance with 1.1 above.

 

1.3      Agree that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

Decision:

Resolved

 

(1)          That the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules be amended to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service and it be noted that Cherwell District Council agreed the amendment at their Full Council meeting of 16 October 2017.

 

(2)          That authority be delegated to the Monitoring Officer to amend the constitution, in accordance with resolution (1) above.

 

(3)          That it be agreed that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

Minutes:

The Chief Executive submitted a report to confirm the arrangements for the appointment of Chief Officers and Deputy Chief Officers.

 

Resolved

 

(1)          That the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules be amended to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service and it be noted that Cherwell District Council agreed the amendment at their Full Council meeting of 16 October 2017.

 

(2)          That authority be delegated to the Monitoring Officer to amend the constitution, in accordance with resolution (1) above.

 

(3)          That it be agreed that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

49.

Standards Arrangements - Appointment of Independent Person pdf icon PDF 291 KB

Report of Monitoring Officer

 

Purpose of report

 

To appoint statutory independent persons as part of the standards arrangements.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To re-appoint Dr Sadie Reynolds as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

1.2       To agree to appoint a third independent person pursuant to section 28(7) of the Localism Act 2011.

 

1.3       Subject to the agreement of recommendation 1.2, to appoint Mr Tom Edwards as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

Decision:

Resolved

 

(1)          That Dr Sadie Reynolds be re-appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

(2)          That the appointment of a third independent person pursuant to section 28(7) of the Localism Act 2011 be agreed.

 

(3)          That, further to resolution (2) above, Mr Tom Edwards be appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

Minutes:

The Monitoring Officer submitted a report to appoint statutory independent persons as part of the standards arrangements.

 

Resolved

 

(1)          That Dr Sadie Reynolds be re-appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

(2)          That the appointment of a third independent person pursuant to section 28(7) of the Localism Act 2011 be agreed.

 

(3)          That, further to resolution (2) above, Mr Tom Edwards be appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

50.

Neighbourhood Plans: Designation of Hackleton and Notification of Urgent Action: Harpole and Paulerspury pdf icon PDF 224 KB

Report of Head of Strategic Planning and the Economy

 

Purpose of report

 

To approve the designation of Hackleton Parish as a Neighbourhood Area, as recommended by the Planning Policy and Regeneration Committee.

 

To note the urgent decisions taken by the Director of Operational Delivery, with regards to the ‘making’ (adoption) of the Harpole Neighbourhood Plan (HNP) and the designation of Paulerspury Neighbourhood Area.

 

Recommendations

 

The meeting is recommended:

 

1.1         To designate Hackleton Parish as a Neighbourhood Area.

 

1.2         To note the urgent decisions taken by the Director of Operational Delivery, to formally ‘make’ the Harpole Neighbourhood Plan, so that it remains part of the statutory Development Plan for the District.

 

1.3         To note the urgent decisions taken by the Director of Operational Delivery, to approve the issuing and publication of a ‘Decision Statement’; stating that South Northamptonshire Council has resolved to make the Harpole Neighbourhood Plan.

 

1.4         To Note the urgent decisions taken by the Director of Operational Delivery, to designate Paulerspury Parish as a Neighbourhood Area.

 

Decision:

Resolved

 

(1)          That Hackleton Parish be designated as a Neighbourhood Area.

 

(2)          That the urgent decisions taken by the Director of Operational Delivery, to formally ‘make’ the Harpole Neighbourhood Plan, so that it remains part of the statutory Development Plan for the District be noted.

 

(3)          That the urgent decisions taken by the Director of Operational Delivery, to approve the issuing and publication of a ‘Decision Statement’; stating that South Northamptonshire Council has resolved to make the Harpole Neighbourhood Plan be noted.

 

(4)          That the urgent decisions taken by the Director of Operational Delivery, to designate Paulerspury Parish as a Neighbourhood Area be noted.

 

Minutes:

The Head of Strategic Planning and the Economy submitted a report to approve the designation of Hackleton Parish as a Neighbourhood Area, as recommended by the Planning Policy and Regeneration Committee.

 

The report also recommended Council to note the urgent decisions taken by the Director of Operational Delivery, with regards to the ‘making’ (adoption) of the Harpole Neighbourhood Plan (HNP) and the designation of Paulerspury Neighbourhood Area.

 

Resolved

 

(1)          That Hackleton Parish be designated as a Neighbourhood Area.

 

(2)          That the urgent decisions taken by the Director of Operational Delivery, to formally ‘make’ the Harpole Neighbourhood Plan, so that it remains part of the statutory Development Plan for the District be noted.

 

(3)          That the urgent decisions taken by the Director of Operational Delivery, to approve the issuing and publication of a ‘Decision Statement’; stating that South Northamptonshire Council has resolved to make the Harpole Neighbourhood Plan be noted.

 

(4)          That the urgent decisions taken by the Director of Operational Delivery, to designate Paulerspury Parish as a Neighbourhood Area be noted.

 

51.

Urgent Business (previously agreed with the Chairman)

Minutes:

There were no items of urgent business.